Creative Production Coordinator

Key Responsibilities

• Support the sr. director of production, creative + content and Creative Team across all stages of production, including scheduling, timelines, vendor communication, and cross-functional alignment.
• Maintain production documents, trackers, call sheets, POs, invoices, and approvals.
• Manage product needs by coordinating with Packaging (Rabia, Ryan) and ensuring teams receive the right assets at the right time.
• Aid in pre-production logistics such as location research, talent/glam coordination, studio prep, product inventory, and equipment needs.
• Conduct creative research, inspiration organization, and reference pulls.
• Provide on-set support by organizing shoot logistics (studio bookings, product kits, wardrobe/shipping, catering, transport) and maintaining smooth on-set operations.
• Track, label, organize, and distribute selects and final deliverables; support post-production timelines and file needs.
• Assist with vendor and agency coordination, including contracting, onboarding, POs, invoicing, scheduling, and asset transfers with external partners.
• Support the development and day-to-day functioning of an in-house studio as it scales.

Requirements

• 3–5 years in production coordination, creative operations, or project management (agency, production company, or brand-side).
• Strong organizational, communication, and multitasking skills.
• Familiarity with photo/video shoots, content capture workflows, and fast-paced creative environments.
• Proficiency in Google Workspace and project management tools (Asana, Airtable, Monday).
• Detail-oriented, proactive, and comfortable troubleshooting in real time.

Nice to Have

• Experience in beauty, fashion, wellness, or consumer brands.
• Knowledge of post-production workflows.
• Experience collaborating with agencies or production partners.