Production Coordinator

What You’ll Do

This is a fantastic opportunity to join IMG as a Production Coordinator, where you’ll be at the center of a fast-paced, high-profile sports production, driving planning, logistics, and shoots alongside a seasoned production team. If you’re organized, proactive, and excited by sports, this is your chance to be part of something truly special.

Key Responsibilities And Accountabilities

• Provide key production coordination support across the production, working closely with the Production Management team to ensure the smooth running of the production in the office, remote hub, and onsite.
• Organize shoots and onsite bookings, including arranging clearances, film permits, and associated logistical planning such as transport, accommodation, and catering.
• Book and coordinate crew, including onboarding, scheduling, and creating Work Orders via the payment portal.
• Liaise with third-party suppliers and process invoices as required.
• Liaise with internal departments (including Legal, HR, Finance, and Immigration) to assist with securing visas and work permits when required.
• Create and distribute detailed call sheets and risk assessments, acting as a key point of contact for crew.
• Track costs on a daily basis, working closely with the Accounts Assistant to monitor spend, process invoices, and raise purchase orders.
• Troubleshoot and respond to ad-hoc production queries and duties in conjunction with the Production Manager.
• Complete post-production paperwork, including music cue sheets, PAPs, and archive and music clearances where applicable.
• Maintain effective working relationships with internal facility providers and external suppliers.
• Aid in the creation and distribution of production documentation, including call sheets and studio information.
• Champion IMG’s Diversity, Equity, and Inclusion initiatives and actively support the organization's mental health programs.
• Assist in implementing all health and safety procedures, including risk assessments.
• Work closely with colleagues across pre-production, production, and post-production to support IMG’s GreenToScreen sustainability goals and reduce the production’s carbon footprint wherever possible.
• Carry out other duties within the scope and purpose of the role as required.

Skills And Abilities

• A positive, professional, and proactive approach to work.
• Strong interpersonal skills with the ability to build effective working relationships.
• A collaborative team player with clear and confident communication skills.
• Ability to plan, prioritize, and manage workload effectively in a fast-paced environment.
• Calm, resilient, and solutions-focused under pressure.
• Able to work independently with initiative, as well as collaboratively within a team.
• Computer literate with experience using a range of project management and production tools.

Knowledge And Experience

• Proven experience in a Production Coordinator role, ideally with international experience across a range of projects, including live OBs and/or remote production operations.
• Strong ability to support cost management of production budgets, working closely with Production Managers and Finance teams.
• Knowledge of production and post-production technologies and workflows.
• Understanding and practical experience of archive and music clearance processes.
• Knowledge of production insurance and health and safety requirements.
• Experience working directly with clients and on-screen talent.
• Excellent written and verbal communication skills, with strong organizational capability.
• Confidence in managing large crew teams during pre-production and event time.
• Experience working with international teams and stakeholders where English is not a first language (essential).
• Multi-language skills (desirable).