Production Coordinator

JOB TITLE: Production Coordinator ROLE OVERVIEW: The Production Coordinator is a key member of the Production team, partnering closely with the Production Manager to oversee the day-to-day execution of the production lifecycle from bulk purchase order through final delivery. This role requires hands-on experience in domestic apparel production and a strong understanding of garment manufacturing, factory workflows, and production timelines. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment. They enjoy solving problems before they become issues, communicate effectively with internal and external partners, and take pride in keeping production organized, on schedule, and moving seamlessly across multiple factories, vendors, and cross-functional teams. KEY RESPONSIBILITIES: Production Coordination Support in issuing production purchase ordersTrack bulk production daily to ensure contractors and vendors remain on scheduleMaintain and update production WIP reports daily, ensuring key milestones are met and proactively communicating risks to timelinePartner closely with the Production Manager to proactively identify production challenges and implement solutionsCommunicate daily with domestic and overseas factories, contractors, mills, and freight partners to ensure timely executionRequest production markers and issue cut ticketsCoordinate delivery appointments with warehouses and 3PL partnersMonitor quality issues throughout production and coordinate resolutions with factories and internal partnersSubmit production invoices and issue contractor chargebacks when necessaryAssist in monitoring production costs, contractor invoices, and purchase order accuracy Fabric and Raw Material Management Track and manage all bulk fabric purchase ordersManage bulk fabric approvals and ensure fabric POs remain on scheduleCoordinate freight and monitor inbound fabric shipments, providing packing lists and tracking information to factories and confirming final receipt.Update raw material liability chart throughout production and rectify inventory quarterly with factories/contractors Cross-Functional Support Collaborate with Development/Production Assistant on bulk trim ordering and inventory managementCommunicate production status updates and potential risks to Merchandising, Planning, Design, Operations, etcMonitor production overages and shortages and communicate discrepancies with appropriate teamsCollaborate on replenishment opportunities with Merchandising teamSupport onboarding of new factories and production partners through counter-sourcing initiatives and production testingIdentify opportunities to improve production processes and operational efficiencies Qualifications 3–5 years of apparel production experience; domestic experience requiredStrong understanding of garment manufacturing, production timelines, andfactory workflowsExperience managing production purchase orders, WIP reports, and inventoryKnowledge of fabric purchasing, freight coordination, and production logisticsExcellent organizational skills with exceptional attention to detailStrong written and verbal communication skillsAdvanced proficiency in Microsoft Excel and Google WorkspaceAbility to prioritize multiple projects in a deadline-driven environmentSelf-starter with strong follow-through and problem-solving abilitiesCollaborative team player with a positive, solutions-oriented mindset Salary - $70,000-85,000