Production Coordinator

About the role

Please note: this role is for a 6-month contract term and reports on-site to our client’s office in Santa Monica, CA. This role requires a full week schedule in-person.

What You'll Do

• Juggle multiple production tasks, keeping requesters updated on progress.
• Raise any bandwidth issues to Producers and leadership.
• Work with Producers to make production processes more efficient.
• Support on-set production needs during shoots.
• Manage production and budget tracker spreadsheets.
• Schedule and coordinate meetings, tech scouts, and post-production sessions.
• Create and distribute call sheets to crew and talent.
• Maintain and update crew databases and contact info.
• Book and schedule crew for both on-site and off-site productions.
• Gather vendor quotes, submit purchase requests, and track orders.
• Use tools like Jira and Google Drive to plan and manage productions.
• Collect and organize receipts and expenses, ensuring accurate close-out of productions.
• Handle legal paperwork such as talent releases as needed.
• Assist with scouting locations and film permitting.
• Build and maintain production budgets and schedules.
• Track expenses, process invoices, and help keep projects on budget.
• Secure locations and coordinate transport/accommodations when needed.
• Hire/manage production assistants and ensure all departments are aligned.
• Ensure productions comply with regulations, permits, and insurance needs.
• Support safety protocols and emergency procedures.
• Assist with DIT and post-production coordination.
• Maintain detailed records of activities, expenses, and contracts.
• Be a point of support, ensuring the production team has the resources they need.

Required Qualifications

• Ability to work a full week schedule in-person from the client’s Santa Monica office.
• Familiarity with aspects of video production, pre-production, and/or post-production.
• Previous experience with a production company, studio, or film/TV projects.
• Proficiency with Mac OS and iOS.
• Proficiency in Google Suite applications (Drive, Sheets, Slides, Docs, etc.).
• Effective interpersonal and team collaboration skills.
• Effective verbal and written communication skills.
• Effective organizational skills.

Preferred Qualifications

• Experience working in a studio environment.
• Experience as a Jira user.
• Familiarity with Adobe Creative Cloud programs, with an emphasis on Premiere Pro.
• Knowledge of film set equipment and cameras, microphones, and editing tools.