Production Assistant - Woodbridge

Job Summary

About the role

The Production Assistant serves as a key strategic support role, bridging Packaging Operations, Warehouse, and Maintenance to ensure efficient daily operations within a wine manufacturing environment.

Responsibilities

• Perform regular inventory counts (weekly cycle counts and physical inventories) to ensure accuracy of raw materials, packaging supplies, and finished goods
• Track and maintain inventory of raw materials including wine filters, applied adhesives, Videojet materials, and packaging components
• Utilize JD Edwards (JDE) system to manage inventory transactions, including adjustments, receipts, and reporting
• Create and process Purchase Orders (POs) within JDE to support production and operational needs
• Receive and verify incoming materials, ensuring quantities and documentation match purchase orders
• Process and reconcile vendor invoices, supporting accounts payable functions and ensuring accurate coding and timely submission
• Perform 3-way matching between purchase orders, receiving documents, and invoices to resolve discrepancies
• Support invoicing processes, ensuring accurate data entry and proper documentation for financial tracking
• Cook up with Packaging Operations, Warehouse, and Maintenance teams to ensure material availability and operational continuity
• Maintain accurate Excel spreadsheets and data logs for inventory tracking, reporting, and audit support
• Aid with ordering and replenishment of supplies, monitoring stock levels to prevent shortages or delays in production
• Track, analyze, and report daily and weekly key performance indicators (KPIs) to support operational performance and continuous improvement initiatives
• Maintain and update operational spreadsheets and data management tools, ensuring accuracy, consistency, and timely reporting
• Facilitate and/or lead routine department meetings, including preparation of materials, documentation of discussion points, and follow-up on assigned actions
• Develop, update, and manage daily and weekly action logs to ensure accountability, track progress, and drive closure of identified issues
• Monitor and maintain breakroom and departmental inventory levels, coordinating replenishment to ensure consistent availability of supplies
• Support cross-functional communication by providing organized data, meeting records, and status updates to stakeholders

Requirements

• Must be 18 years or older at time of hire
• High school diploma or GED equivalent required
• Bachelor’s degree in business, Ag Business, Operations, Accounting, Finance, Engineering, or 3-5 years related field or equivalent experience
• Ability to be a team player in a dynamic, fast-paced environment
• Must be able to interact and effectively communicate with all personnel and peers in a team environment
• Demonstrated understanding of process flows
• Must be able to juggle multiple priorities with tight deadlines
• Strong written and verbal communication skills
• Demonstrate history of reliable attendance
• Strong PC skills (Excel, Word, Outlook)
• High level of energy and sense of urgency
• Demonstrate attention to detail, accuracy in both numerical and written
• Knowledge of TWG software programs. J.D. Edwards/ERP

Qualifications

• Must embrace and demonstrate The Wine Group's Vision, Mission, and Values of Long-Term Sustainable Value Creation, while being Relentlessly Entrepreneurial, with Empowered People who are Responsible and Trustworthy and keep them in mind when making all decisions

Physical Demands

• Ability to walk for long periods, while taking inventory counts
• Possess the ability to work in a fast-paced environment under pressure
• The working environment is both indoors and outdoors, with exposure to related equipment and noise levels
• Ability to perform tasks that require bending, stooping, standing, and twisting in the production environment

Benefits

At The Wine Group, we offer competitive benefits including health insurance, retirement plans, paid time off, and more. We also provide opportunities for professional development and growth within our organization.

Schedule

This position offers a flexible schedule to accommodate the needs of the employee and the company. The exact schedule will be determined during the hiring process based on the individual's availability and the needs of the department.

Pay

Hourly Pay Range: $22.07 - $33.13/hr