Product Marketing Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the sending and receiving of samples both internally and externally
• Ensure proper documentation, tracking, and timely delivery to support project timelines and quality standards on all samples.
• Perform item setup and ongoing maintenance of line plan items within the system.
• Cook up detailed requests to the art studio, ensuring clarity of requirements, deadlines, and project specifications to facilitate accurate and timely deliverables.
• Process Zak Branded product approval forms and update status in the system.
• Proactively follow up on requests from other departments to ensure timely completion, addressing any delays or obstacles to maintaining project schedules and operational efficiency.
• Attend meetings to capture detailed notes, highlighting key discussions, decisions, and actionable items for timely follow-up and documentation.
• Absorb trend research, competitor information, and audience data to support the development of new programs.
• Maintain internal and external line plan documents, ensuring all information is accurate, up to date, and consistently reflected across sources.
• Prepare quote requests in the system accurately and promptly for managers’ review and further processing by the appropriate team member.
• Assist with submitting and tracking packaging and imaging requests for products to ensure materials are completed accurately and on schedule.
• Maintain the competitor POG showroom, ensuring displays are accurate and reflect the most recent customer updates and assortment changes.

Qualifications

• Associate degree (A. A.) or equivalent from a two-year college or technical school and/or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Maintain exceptional organization by prioritizing tasks, managing multiple projects simultaneously, and ensuring all deadlines and deliverables are met with accuracy and efficiency.
• Ability to communicate both verbally and non-verbally with active listening and written communication skills.
• Ability to effectively interact in one-on-one and small group situations.
• Demonstrate adaptability by effectively managing shifting priorities, embracing new challenges, and adjusting to changing business needs in a fast-paced environment.
• Ability to balance and prioritize projects in a manner that will allow for prompt completion of the task.
• Must be able to tactfully deal with various personalities throughout the company and deal effectively and professionally with internal and external customers.
• Required program applications include Microsoft Outlook (intermediate level), Microsoft Excel (intermediate level), Microsoft PowerPoint (intermediate level).

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands or arms; talk and hear.
• The employee must regularly lift and/or move up to 5 pounds, occasionally lift and/or move up to 25 pounds and on rare occasions lift up to 40 pounds.
• Specific vision abilities required by this job require close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• The noise level in the work environment is usually moderate and employees will occasionally work near moving parts.