Procurement Specialist II/III

Underlimited Supervision

Under limited supervision of the Procurement Program Supervisor, this position manages procurements of goods and nonprofessional services and has responsibility for the management of contract activities.

Examples of Duties

• Manages competitive procurement process, formal and informal, in compliance with the Virginia Public Procurement Act and Fairfax Water policies and procedures.
• Manages strategic sourcing through various procurement methods including, but not limited to, competitive negotiation, competitive sealed bidding (IFB), competitive negotiations (RFP), sole source, and cooperative procurements for a wide variety of goods and/or services including construction, information technology, human services, financial and other Fairfax Water mission related contracts.
• Aids requisitioners in the development, review, modification and approval of specifications and/or scopes of work for solicitations and/or contracts.
• Researches sources of supply to determine the availability of existing public contracts to satisfy user requirements.
• Determines appropriate procurement method.
• Conducts pre-bid and pre-proposal conferences.
• Completes evaluation of bids and proposals for compliance with the solicitation requirements.
• Documents procurement process to ensure all phases are conducted in a manner consistent with procurement best practices, the Virginia Public Procurement Act and Fairfax Water requirements and maintains all ethical standards and credibility in the marketplace with potential bidders and offerors, contractors and customers.
• Prepares complete agreements identifying appropriate and applicable terms and conditions for purchase of goods and/or services. Works with supervisor on revisions to terms and conditions as appropriate.
• Aids with review and editing of Board Items for contract awards.
• Creates purchase orders under the authority delegated by the Procurement Manager.
• Works with supervisor to negotiate contract changes with contractors.
• Performs contract administration functions, identifying problems and initiating corrective action when appropriate.
• Prepares materials, reports and supporting documentation on procurement related matters for Executive Management and Fairfax Water’s Board.
• Makes internal Procurement training, as assigned.
• Maintains complete procurement file documentation.
• Testifies in court to support Fairfax Water’s actions or interest in procurement or contract disputes, as required.
• Performs other duties as assigned or required.

Typical Qualifications

• Bachelor’s Degree in Business Administration or other business-related field from an accredited college or university; and at least three years of progressively responsible experience in management of complex procurements which includes information technology, facility operations, construction professional / non-professional services and management of awarded contracts.
• Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or ability to obtain within one year of employment.
• Knowledge of Virginia Public Procurement Act preferred, procurement policies, regulations, procedures and procurement best practices.
• The ability to establish and maintain effective working relationships with supervisors, co-workers, internal and external customers and the general public.
• Considerable experience in state and/or local government procurement and contract administration.
• The ability to use sound judgment in making independent decisions.
• The ability to prepare clear and concise reports.
• Experience drafting, procurements, specifications and contracts.
• Experience negotiating complex and technical contracts, change orders, amendments and renewals.
• Exceptional written and verbal communication skills.
• Experience in SAP Ariba Supplier Lifecycle Performance, Sourcing and, Contract, Supplier Management or other similar Enterprise Resource Planning systems.
• Considerable sound judgment and problem-solving skills used in decision-making.
• Considerable expertise in MS Office with a high level of proficiency in Teams, Word and Excel and experience using PowerPoint.
• Must pass a controlled substance (drug) test for employment.