Procurement Specialist I

Essential Duties And Responsibilities

• Fulfill purchase requisitions, bills of materials, and other data into tracking software as released.
• Reconcile invoice issues to enable supplier payment.
• Close Purchase Orders as dictated by job close requirements.
• Place Purchase Orders as released by request management system.
• Escalate reported supply issues to the Procurement Lead for resolution.
• Affiliate with the Supplier Contact information database.
• Affiliate with the Procurement team with project work as needed.
• Follow up with vendors on shipments and inform requesters on delivery timeline.
• Interface with other departments to maintain Clark Pacific Core Values.

Key Interfaces

• Internal: Engineering, Inventory Control, Production, Field, Accounts Payables
• External: Vendors

Key Metrics and Deliverables

• Timely processing of Purchase Orders
• Maintenance of Materials shortage escalation
• Regular project meetings
• Immediate action on Vendor payment escalations

Skills And Abilities

• Exceptional communication skills, both written and verbal, as well as effective listening and engagement with all levels of the organization.
• Ability to effectively manage multiple tasks and priorities simultaneously.
• Ability to build strong relationships and engage and motivate teams representing diverse backgrounds and viewpoints; exceptionally collaborative.
• Excellent organizational skills to drive topics with multiple stakeholders/interests.
• Maintain a positive attitude while maintaining the ability to process and learn quickly in a dynamic environment with multiple tasks in process while not losing sight of varying deadlines.
• Problem solving skills that aim to remedy and prevent reoccurrence.
• Comfortable escalating issues while maintaining positive relationships with team members and other organizations.
• Passionate about Clark Pacific’s vision and mission; able to promote, demonstrate, and communicate the mission, values, and core competencies of Clark Pacific to others.
• Ability to read plans and blueprints.
• Exceptionally detail oriented, with the ability to follow directions, both verbal and written.
• Able to exercise appropriate discretion when handling confidential and/or sensitive information.
• Willingness and interest in stepping up into greater leadership role if the situation requires or the opportunity presents itself.
• Proficient with Microsoft Excel, Microsoft Office Suite programs and Viewpoint.

Work Environment

• General in-person office environment will be experienced.
• Periodic exposure to manufacturing environments which may present hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.
• Periodic exposure to outside weather conditions, including extreme cold and extreme heat, wet and/or humid environments.

Physical Demands

• Frequent: Sitting at a desk, utilizing computers and phones, standing and walking.
• Periodic: Repetitive foot, leg, hand, arm, shoulder, and torso movements.
• Ocassional: Business travel (less than 5%).

Experience And Education

• 1 – 3 years’ experience in a similar role is required.
• High School Diploma or equivalent is required.
• Knowledge of View Point Software is preferred.