Procurement Specialist

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives. The majority of our staff are hybrid and work both from home and onsite, with a minimum requirement of two days each week onsite (Tuesday and Wednesday).

Department Overview

The GBH Finance Department establishes and maintains the internal financial control structure and environment to ensure compliance with all applicable laws, regulations, and policies. This includes financial reporting and analysis, payroll, accounts payable, billing, accounts receivable, and general ledger maintenance.

About the Role

The Procurement Specialist supports the organization's purchasing and supplier management activities for the IT and Physical Plant departments. This role coordinates procurement transactions, supplier onboarding, contract and purchase order administration, and travel-related processes while partnering with cross-functional teams to ensure operational efficiency and excellent customer service.

Responsibilities

• Support supplier onboarding, updates, reactivations, and banking setup processes in Workday and ACH/JPM platforms.
• Create and process purchase requisitions, purchase orders, and contract requests for IT and Physical Plant departments.
• Partner with internal stakeholders across the organization to support procurement activities and resolve purchasing-related issues.
• Monitor open contracts, purchase orders, requisitions, and receipts; follow up on outstanding items and support month-end close activities.
• Partner with Accounts Payables to process invoices and procurement transactions for assigned business areas.
• Support travel program functions and other procure-to-pay operational processes.
• Maintain recurring procurement and operational processes, including WB Mason punch-out reconciliations and UPS account administration.
• Provide backup support for procurement and payable functions as needed.
• Establish strong business relationships with key vendors.

Skills

• Strong attention to detail and organization.
• Excellent customer service and communication (verbal and written).
• Strong problem-solving and follow-through.
• Preferred: Ability to build effective working relationships.
• Preferred: Proficiency with Microsoft Office, particularly Excel, and business systems such as ERP or procurement platforms.
• Preferred: Ability to learn new systems and processes quickly.

Qualifications

• Bachelor's degree in Business, Finance, Accounting, Supply Chain, or a related field, or equivalent work experience.
• 0-2 years of relevant professional experience in procurement, purchasing, finance, accounting, operations, or customer service.
• Preferred: Experience with Workday or other ERP/procurement systems.
• Preferred: Exposure to procurement, supplier management, purchasing, or accounts payable processes.

Job Specifics

• Staff position.
• Hybrid role based at One Guest Street, Brighton, MA 02135.

Pay

Salary range: $57,860 - $71,000. Compensation within this range is determined by skills, experience, and internal pay equity.