Procurement Specialist

Responsibilities

• Execute the full procure-to-pay process: intake requests, issue RFQs, evaluate bids, issue purchase orders, and confirm delivery and invoicing
• Maintain an active vendor list for indirect categories, ensuring competitive options are available when needs arise
• Track open purchase orders and proactively follow up with vendors to ensure on-time delivery
• Serve as the day-to-day point of contact for indirect vendors, managing performance expectations and resolving delivery, quality, or invoicing issues quickly
• Escalate and resolve vendor disputes, short shipments, and invoice discrepancies without letting issues linger
• Maintain accurate procurement records — POs, quotes, contracts, and receipts — in the procurement system of record
• Support compliance with FAR, DFARS, and ITAR requirements as they apply to indirect procurement activities
• Identify repetitive or manual procurement tasks and recommend process improvements to reduce cycle time
• Communicate clearly on delivery status, vendor issues, and cost variances so internal stakeholders are never left guessing

Qualifications

• 3–6 years of procurement or purchasing experience, with meaningful exposure to indirect spend categories
• Hands-on experience executing the full procure-to-pay process, including issuing RFQs, evaluating quotes, and managing POs
• Strong vendor management skills — comfortable holding suppliers accountable and resolving disputes directly
• Highly organized with the ability to manage a high volume of open orders and competing priorities simultaneously
• Familiarity with procurement or ERP systems (e.g., Coupa, SAP, NetSuite, or similar)
• Clear communicator who keeps stakeholders informed without being asked

Preferred Skills and Experience

• Experience in aerospace, defense, or technology manufacturing environments
• Familiarity with FAR, DFARS, or ITAR compliance requirements as they apply to purchasing
• Experience contributing to procurement process buildout in a startup or high-growth company
• Exposure to contract administration (MSAs, SOWs, NDAs)