Procurement Contracts Supervisor

About the role

Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency.

Responsibilities

This position performs supervisory activities including monitoring, reviewing and evaluating the performance of staff of approximately two senior contract officers and one contract officer.

The position also solicits and issues contracts for goods and services as needed by the VCCS system-wide customers utilizing a variety of advanced complex procurement methods.

• Establish contracts for maximum optimal strategic value in quality, pricing and flexibility.
• Manage a portfolio of term contracts for use by the SSC customers (potentially including other public bodies).
• Utilize advanced market research and analytical data techniques to make appropriate complex system-wide sourcing decisions.
• Ensure that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.
• Employ best, optimal business practices to continuously improve performance, compliance, efficiency and effectiveness.

Requirements

• Knowledge of governmental procurement principles and ability to follow procurement policy and standard operating procedures.
• Knowledge of Commonwealth of Virginia (VPPA, APSPM, etc.)
• Ability to make sourcing decisions for complex procurements, including the ability to analyze market data, exercise sound judgment, take initiative, handle multiple competing priorities, solve problems and attend to detail while maintaining a big-picture perspective.
• Ability to develop and comprehend highly complex solicitation and contract documents, including the ability to interpret procurement-related law and policies, apply that knowledge, and as needed participate in the development of related policies and procedures.

Qualifications

Multiple years of complex procurement experience such as request for proposals, invitation for bids, contract management, and contract negotiations.

Experience in leading, supervising, and positively motivating a team.

Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years.

Skills

• Illustrate professional qualities to achieve effective objectives by working with all organizational levels and with all people to advance strategic procurement techniques, streamline processes and improve operations.
• Proficient written and oral communication skills.
• Skilled and proficient in using an electronic procurement system, MS Office products and Adobe Acrobat Pro.
• Ability to think creatively, exercise initiative, achieve innovative contracts, and work with all vested stakeholders in order to implement effective and creative strategic enterprise agreements.
• Ability to build working relationships to solve problems and achieve common goals.
• Ability to provide exceptional and professional customer service to diverse internal and external customers and suppliers.
• Ability to work effectively with a wide range of constituencies.
• Ability to collaborate effectively in a team environment with matrix reporting relationships.
• Ability to maintain confidentiality and follow the proper Freedom of Information Act (FOIA) protocol.

Benefits

Hybrid telework available.

Pay

The hiring range for this position is $80,000 - $87,000.

Schedule

Monday through Friday – 8am-5pm.