Procurement Supervisor

Provides leadership and oversight for the acquisition of goods, services, and works in compliance with applicable laws, regulations, and organizational policies. Ensures transparency, fairness, and cost-effectiveness in all procurement activities while maintaining accountability and adherence to ethical standards. As a working supervisor, this role supervises a team of three Procurement Specialists, guiding their work, setting priorities, and ensuring compliance with established procedures. Performs procurement activities directly, including managing select high-risk solicitations, overseeing critical contracts, and processing purchase orders.

Responsibilities

• Supervisory Leadership and Staff Development (40%)
  • Lead and manage a team of Procurement Specialists, setting priorities, assigning work, and monitoring progress to ensure compliance with established procedures and deadlines.
  • Advise or lead negotiations on contract terms and conditions with vendors and internal stakeholders.
  • Establish clear performance expectations, conduct evaluations, and provide coaching and mentorship to support professional growth.
  • Make recommendations on hiring, disciplinary actions, and workload adjustments.
  • Serve as a resource for technical guidance and problem-solving on complex procurement issues, including solicitation and contract reviews.
  • Review and approve solicitations and contracts for Procurement Specialists.
  • Act as backup to the Purchasing Manager during absences.
• Compliance, Policy, and Procedure Development (20%)
  • Interpret and enforce federal, state, and organizational procurement regulations, School Board policies, and Superintendent-approved procedures.
  • Review solicitation language for compliance and monitor adherence to procurement standards.
  • Ensure vendors and internal staff understand compliance requirements through training and communication.
• Competitive Solicitations & Contract Management (20%)
  • Manage all aspects of select high-risk solicitations and critical contracts, including contract negotiations.
  • Oversee and facilitate formal procurement processes, including bids, RFPs, RFQs, and other procurement types while ensuring best value and compliance with regulations.
  • Assist with drafting contract amendments, monitor renewal options, and issue reminders to contract owners.
  • Coordinate responses to bid protests and provide documentation for audits.
  • Process purchase orders as needed.
• Additional Duties (20%)
  • Aid in the development of solicitation and contracting documents in collaboration with Procurement & Distribution Services Manager and Legal Counsel.
  • Prepare reports for management and keep leadership informed of unit and project activities.
  • Identify opportunities to streamline processes, improve turnaround times, and enhance customer service.
  • Conduct vendor outreach, including engagement with small businesses, and represent the organization at trade shows and industry events.
  • Foster relationships with suppliers to ensure quality, timely delivery, and value for money.
  • Perform related duties consistent with the scope and intent of the position, such as maintaining databases, administering department resources, and initiating contracts in E-builder, DocuSign, or other applications.

Competencies

• Developing Others
  • Provides challenging and stretching tasks; constructs compelling development plans and executes them.
  • Works collaboratively with direct reports to set meaningful performance objectives and reviews developmental progress regularly.
  • Recognizes and reinforces developmental efforts and improvements.
• Managing & Measuring Work
  • Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures.
  • Identifies necessary resources and monitors process, progress, and results.
  • Develops effective communication tools to interact with the team.
• Managerial Courage
  • Dispenses direct and actionable feedback tactfully; deals head-on with people problems and challenging situations.
  • Lets people know where they stand and faces up to problems quickly and respectfully.
  • Responds constructively to challenging situations even under stress.
• Customer Focus
  • Commits to meeting the expectations and requirements of internal and external stakeholders.
  • Makes customers and their needs a primary focus; considers the impact of actions both internally and externally.
  • Develops trust and credibility while maintaining strong relationships with customers.
• Dealing with Ambiguity
  • Effectively copes with change; shifts gears comfortably; decides and acts without having the total picture.
  • Responds quickly to change and considers new approaches when current ones are not working.
• Collaboration
  • Develops cooperation and teamwork while working toward solutions that benefit all involved parties.
  • Works skillfully in difficult situations with both internal and external groups.
  • Builds respectful and productive relationships internally and externally.
• Getting Results (Action Oriented)
  • Performs work with energy and drive; values planning but takes quick, decisive action when opportunities arise.
  • Demonstrates a strong sense of urgency about solving problems and getting work done.
  • Assumes responsibility for starting and finishing work with minimal supervision.
• Decision Quality & Problem Solving
  • Uses analysis, wisdom, experience, and logical methods to make good decisions and solve difficult problems.
  • Weighs the consequences of options before making decisions and applies appropriate criteria.
  • Focuses on facts and solutions instead of opinions and problems.
• Integrity
  • Is widely trusted; presents truthful information in an appropriate and helpful manner.
  • Deals with people and situations honestly and forthrightly; represents information accurately.
  • Takes ownership of mistakes and does not misrepresent themselves for personal gain.
• Accountability
  • Holds self and others accountable for measurable high-quality, timely, and cost-effective results.
  • Takes responsibility for actions and results, even when outcomes are uncertain.
  • Aligns activities and priorities to meet broader organizational needs.

Requirements

• Four (4) years of increasingly responsible experience in a large public agency, dealing with school district guidelines and State procurement regulations.
• Bachelor’s degree in business administration or related field; Master’s degree preferred.
• OR completion of a Purchasing Certification Program such as CPCM, CPM, or CPPO and four (4) additional years of experience.
• Any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities will be considered.

Preferred Qualifications

• Certifications such as CPCM, CPM, CPPB, or CPPO.

Benefits

Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.