Procurement-Card & Travel Programs Administrator

About the role

We are hiring a Procurement-Card & Travel Programs Administrator for one of our clients in Newark, NJ. The P-Card & Travel Programs Administrator is responsible for overseeing and managing the organization's procurement card (P-Card) and travel programs. This includes administering the P-Card program, which involves issuing and monitoring employee purchasing cards, setting spending limits, and ensuring compliance with company policies and procedures. The administrator also manages the travel program, which includes coordinating employee travel arrangements, booking flights and accommodations, and processing expense reports. Additionally, the administrator may be responsible for negotiating and managing contracts with travel vendors to ensure cost-effective and efficient travel arrangements for the organization. Strong organizational and communication skills are essential for this role, as well as a thorough understanding of financial processes and compliance requirements.

Responsibilities

• Receive and review P-Card and Travel Card applications.
• Process applications in Bank of America (BOA) Works after validating employee information and approvals as per policy.
• Add new cardholders to applicable vendor lists and email distributions.
• Provide cardholders with training and ensure they have a copy of the NJT P-Card / Travel policy.
• Provide month-end reporting.
• Assist Manager of P-Card and Travel Card Program with audit and improvements: document and scrutinize current policy; evaluate business needs for P-Card and identify purchases that should have been on PO's; review credit limits, number of cards issued, and spend detail; suggest new policy and procedures based on need for tighter controls.
• Ensure TAR reports are created and approved before employees' travel.
• Assist cardholders with expense report creation.
• Follow up with and train approvers of unapproved expense reports.
• Assist cardholder and approvers with linking travel and P-Card profiles in Bank of America Works.
• Review employee expense reimbursements (check reqs) for completeness and proper approval.
• All special projects as assigned by Manager of P-Card and Travel Card Program.

Requirements

• Bachelor's degree in accounting, finance, or related field (preferably accounting) and 5 years of experience in Procurement or Finance.
• Strong organization and communication skills.
• Thorough understanding of financial processes and compliance requirements.

Skills

• Able to interact effectively with internal customers and banking representatives.
• Proficient in Oracle AP/PO a plus but not required.
• Able to handle a high volume of transactions and diplomatically enforce changes to policies.

Schedule

• Work Hours: 9:00 am - 5:30 pm.
• Lunch period (unpaid): 30 minutes.
• On-site 5 days for the first 3 months; after that, work from home 2 days per week.