Department Business Administrator for Procurement and Travel

About the role

The Department Business Administrator manages the administrative, financial, budgetary, and human resources operations of the University Libraries. They plan and manage departmental resources to support departmental objectives, ensuring financial accountability and compliance with relevant guidelines.

Responsibilities

• Manages procurement and travel processes for the University Libraries, working effectively with vendors and contractors.
• Serves as backup for the Finance Coordinators, managing their work including travel, requisitions, and financial transactions.
• Maintains and monitors finance team requests, ensuring efficient workflow management.
• Prepares reports to monitor financial activity and facilitates planning, projections, and analysis.
• Manages the reconciliation, budget journal transfers, journal entries, and cash handling processes.
• Oversees the management and maintenance of personnel and payroll databases.
• Interprets university policies and procedures for faculty and staff.
• Assists with other job-related duties as assigned.

Requirements

• Experience with Peoplesoft Finance
• Experience with Concur
• Experience creating vouchers and requisitions in Peoplesoft Finance
• Experience creating and approving travel requests and expense reports in Concur
• Precise attention to detail and excellent verbal and written communication skills
• Capacity to be an effective team member and to work independently
• Commitment to providing excellent customer service

Qualifications

• Education will be considered in lieu of experience.
• Requires a minimum of three (3) years of directly job-related experience.