Procurement Analyst II
or drop it." Also: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." The posting ends with "The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to" - cut off. That's application instructions, should remove. Now, structure: - About the role: introductory paragraph about department and role. - Responsibilities: Essential Duties And Responsibilities (list items) - Requirements: Qualifications (Knowledge, Abilities, Education, Experience, Licenses) - could be subsections but we can use ul/li for each category. - Skills: "This Position Will Require The Following Skillsets" - list. - Pay: Hiring Range. - Schedule: Telecommuting policy. Note: The posting has "Procurement Analyst I/II" but the recruitment is for Procurement Analyst II. The qualifications differentiate between I and II. Since the posting is for Analyst II, we should include both but note the distinction. We need to preserve ALL substantive information. Use
for section headings. Use - for lists. Use
for prose.
Let's draft HTML.
First, About the role: combine the first two paragraphs (Description and "This Position Will Require The Following Skillsets" maybe separate). Actually "This Position Will Require The Following Skillsets" is a list of skillsets, better as Skills section.
So:
About the role
The Procurement Services department is dedicated to supporting our organization by acquiring essential goods and services while upholding compliance with rules and regulations unique to a public agency. We pride ourselves on being a dynamic, highly productive team that balances professional excellence with a fun, friendly, and supportive work environment. We are seeking a motivated Procurement Analyst II to join our team. Understanding of public procurement methods and ability to execute independently is essential to this role. You will be responsible for procuring goods and services in alignment with established policies and procedures and will serve as a key point of contact, interacting regularly with both our valued vendors and internal partners, while managing a variety of projects.
Skills
- Knowledge in purchasing goods, administering solicitations, executing service and construction contracts.
- A solid understanding of public procurement methods and best practices.
- The ability to seamlessly manage multiple projects and competing priorities.
- A positive attitude and strong communication skills are essential to succeeding in this collaborative role.
Responsibilities
- Determines and implements complex procurement strategies and methods based on multiple considerations, including customer department needs, procurement best practices, and applicable policies, laws, and regulations; advises and collaborates with customer departments regarding procurement approaches, alternatives, and considerations; determines and manages timelines.
- Within established procedures, purchases materials, goods, and services; drafts highly technical and specialized specifications; develops formal and informal competitive bid and proposal solicitations; evaluates competitive vendor submittals; performs price/cost analyses and assesses items, including discounts, delivery conditions, and quality and suitability of items; addresses and resolves bid inquiries and discrepancies; recommends award of contracts; facilitates decision analysis meetings seeking consensus; drafts and finalizes solicitation documents and agreements; issues, reviews, and distributes purchase orders for payment.
- Receives, reviews, and processes purchase requisitions for a broad array of equipment, supplies, and commodities; verifies compliance with pertinent laws, regulations, codes, Port policies, and standards; reviews information to ensure it is complete and accurate and order parameters are clear and understood; organizes requisitions for efficient action and response.
- Plans, develops, and coordinates contracts for Board approval for major maintenance and balanced capital projects, on-going maintenance services, and minor public works projects for construction services for Port facilities and infrastructure and specialized services; prepares and administers consultant agreements; prepares formal and informal bid and proposal solicitation documents; establishes bid evaluation criteria; leads and/or facilitates bid evaluation panels and conducts bid openings; verifies responsibility of the lowest bidder; responds to bid protests; leads and/or facilitates contract negotiations with contractors and Port staff; reviews contractor bond and insurance information.
- Prepares and drafts agreements and contracts; serves as point of contact with contractors/consultants to provide information and resolve issues; drafts contract and agreement correspondence; prepares and maintains contract and agreement administration documentation; delivers presentations as needed.
- Interfaces with various Port departments and the Office of the General Counsel on bid process and contracting matters.
- Provides assistance and information to requisitioners; helps customer departments with questions related to scope of work, solicitations, or documents needed to begin the procurement process; provides technical expertise and guidance on standardization of product orders, large purchase requests, and other procurement matters to customer departments; interprets and explains applicable laws, regulations, codes and policies.
- Provides work guidance as needed to other procurement personnel; mentors, educates, coaches, and trains new and existing procurement personnel.
- Performs ongoing file maintenance and organization, including over a wide variety of solicitation, contract, and agreement boiler plate documents; makes updates to documents as required by legislative/regulatory changes; ensures the distribution of contract documents to parties of interest and upon request.
- Performs disaster service worker responsibilities, as directed.
- Ensures staff observe and comply with all Port and mandated safety rules, regulations, and protocols.
- Performs related duties as assigned.
Requirements
Knowledge
- Principles, practices, rules, and regulations related to public sector procurement, including competitive bidding and best value evaluation procedures.
- Principles, practices, and methods used in public works construction, major maintenance, maintenance service and service agreement contracting, and contract administration.
- Principles and practices of public administration, including contracting, procurement, and maintenance of public records.
- Sources and types of products, commodities, and services used by the Port.
- Public procurement best practices.
- Methods of conducting product and vendor research.
- Shipping and receiving procedures, methods, and techniques.
- Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
- Port and mandated safety rules, regulations, and protocols.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Port staff.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Abilities
- Define issues, analyze problems, evaluate alternatives, and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules, and policies.
- Effectively develop, analyze, and evaluate bid proposals, purchase requisitions, specifications, and other procurement-related documents.
- Analyze and make sound recommendations on complex technical data and legal requirements associated with contract administration and management.
- Use experience and creativity to ensure compliance while meeting organizational needs.
- Prepare clear and concise reports, correspondence, documentation, and other written materials.
- Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education
Equivalent to bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field.
Experience
- Procurement Analyst I: Two (2) years of increasingly responsible professional public procurement services and contract management experience.
- Procurement Analyst II: Four (4) years of increasingly responsible professional public procurement services and contract management experience.
Licenses and Certifications
Possession of, or successful acquisition within six (6) months of employment, a valid Transportation Worker Identification Credential, to be maintained throughout employment.
Pay
Hiring Range Negotiable Between: $81,931 - $100,000 DOE/DOQ*
Schedule
Telecommuting may be approved for up to two (2) days a week after the first 90 days of in-office work with approval of the Director of Human Resources.
Also there is "DEFINITION", "SUPERVISION RECEIVED AND EXERCISED", "CLASS CHARACTERISTICS". Could include as part of About or separate section. Since they describe the classification, maybe include under "About the role" or a separate "Classification" section. The user said prefer a few substantive sections over many thin ones. Could fold into About.
I'll add a paragraph after About: "Definition: Under direction, performs responsible and professional procurement and contract coordination work; performs specialized and technical procurement activities for materials, supplies, services, vehicles, and equipment in accordance with Port standards and policies and all applicable legal requirements; coordinates contracts for capital development, major maintenance projects, and ongoing public works and maintenance services; and performs related duties as assigned. Supervision: Receives direction from assigned management personnel. Exercises no direct supervision over staff. Class Characteristics: This is the fully qualified journey-level classification in the Procurement Analyst series. Positions at this level are distinguished from the Procurement Analyst I level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures
for prose. Let's draft HTML. First, About the role: combine the first two paragraphs (Description and "This Position Will Require The Following Skillsets" maybe separate). Actually "This Position Will Require The Following Skillsets" is a list of skillsets, better as Skills section. So:
About the role
The Procurement Services department is dedicated to supporting our organization by acquiring essential goods and services while upholding compliance with rules and regulations unique to a public agency. We pride ourselves on being a dynamic, highly productive team that balances professional excellence with a fun, friendly, and supportive work environment. We are seeking a motivated Procurement Analyst II to join our team. Understanding of public procurement methods and ability to execute independently is essential to this role. You will be responsible for procuring goods and services in alignment with established policies and procedures and will serve as a key point of contact, interacting regularly with both our valued vendors and internal partners, while managing a variety of projects.
Skills
- Knowledge in purchasing goods, administering solicitations, executing service and construction contracts.
- A solid understanding of public procurement methods and best practices.
- The ability to seamlessly manage multiple projects and competing priorities.
- A positive attitude and strong communication skills are essential to succeeding in this collaborative role.
Responsibilities
- Determines and implements complex procurement strategies and methods based on multiple considerations, including customer department needs, procurement best practices, and applicable policies, laws, and regulations; advises and collaborates with customer departments regarding procurement approaches, alternatives, and considerations; determines and manages timelines.
- Within established procedures, purchases materials, goods, and services; drafts highly technical and specialized specifications; develops formal and informal competitive bid and proposal solicitations; evaluates competitive vendor submittals; performs price/cost analyses and assesses items, including discounts, delivery conditions, and quality and suitability of items; addresses and resolves bid inquiries and discrepancies; recommends award of contracts; facilitates decision analysis meetings seeking consensus; drafts and finalizes solicitation documents and agreements; issues, reviews, and distributes purchase orders for payment.
- Receives, reviews, and processes purchase requisitions for a broad array of equipment, supplies, and commodities; verifies compliance with pertinent laws, regulations, codes, Port policies, and standards; reviews information to ensure it is complete and accurate and order parameters are clear and understood; organizes requisitions for efficient action and response.
- Plans, develops, and coordinates contracts for Board approval for major maintenance and balanced capital projects, on-going maintenance services, and minor public works projects for construction services for Port facilities and infrastructure and specialized services; prepares and administers consultant agreements; prepares formal and informal bid and proposal solicitation documents; establishes bid evaluation criteria; leads and/or facilitates bid evaluation panels and conducts bid openings; verifies responsibility of the lowest bidder; responds to bid protests; leads and/or facilitates contract negotiations with contractors and Port staff; reviews contractor bond and insurance information.
- Prepares and drafts agreements and contracts; serves as point of contact with contractors/consultants to provide information and resolve issues; drafts contract and agreement correspondence; prepares and maintains contract and agreement administration documentation; delivers presentations as needed.
- Interfaces with various Port departments and the Office of the General Counsel on bid process and contracting matters.
- Provides assistance and information to requisitioners; helps customer departments with questions related to scope of work, solicitations, or documents needed to begin the procurement process; provides technical expertise and guidance on standardization of product orders, large purchase requests, and other procurement matters to customer departments; interprets and explains applicable laws, regulations, codes and policies.
- Provides work guidance as needed to other procurement personnel; mentors, educates, coaches, and trains new and existing procurement personnel.
- Performs ongoing file maintenance and organization, including over a wide variety of solicitation, contract, and agreement boiler plate documents; makes updates to documents as required by legislative/regulatory changes; ensures the distribution of contract documents to parties of interest and upon request.
- Performs disaster service worker responsibilities, as directed.
- Ensures staff observe and comply with all Port and mandated safety rules, regulations, and protocols.
- Performs related duties as assigned.
Requirements
Knowledge
- Principles, practices, rules, and regulations related to public sector procurement, including competitive bidding and best value evaluation procedures.
- Principles, practices, and methods used in public works construction, major maintenance, maintenance service and service agreement contracting, and contract administration.
- Principles and practices of public administration, including contracting, procurement, and maintenance of public records.
- Sources and types of products, commodities, and services used by the Port.
- Public procurement best practices.
- Methods of conducting product and vendor research.
- Shipping and receiving procedures, methods, and techniques.
- Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
- Port and mandated safety rules, regulations, and protocols.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Port staff.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Abilities
- Define issues, analyze problems, evaluate alternatives, and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules, and policies.
- Effectively develop, analyze, and evaluate bid proposals, purchase requisitions, specifications, and other procurement-related documents.
- Analyze and make sound recommendations on complex technical data and legal requirements associated with contract administration and management.
- Use experience and creativity to ensure compliance while meeting organizational needs.
- Prepare clear and concise reports, correspondence, documentation, and other written materials.
- Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education
Equivalent to bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field.
Experience
- Procurement Analyst I: Two (2) years of increasingly responsible professional public procurement services and contract management experience.
- Procurement Analyst II: Four (4) years of increasingly responsible professional public procurement services and contract management experience.
Licenses and Certifications
Possession of, or successful acquisition within six (6) months of employment, a valid Transportation Worker Identification Credential, to be maintained throughout employment.
Pay
Hiring Range Negotiable Between: $81,931 - $100,000 DOE/DOQ*
Schedule
Telecommuting may be approved for up to two (2) days a week after the first 90 days of in-office work with approval of the Director of Human Resources.
Also there is "DEFINITION", "SUPERVISION RECEIVED AND EXERCISED", "CLASS CHARACTERISTICS". Could include as part of About or separate section. Since they describe the classification, maybe include under "About the role" or a separate "Classification" section. The user said prefer a few substantive sections over many thin ones. Could fold into About. I'll add a paragraph after About: "Definition: Under direction, performs responsible and professional procurement and contract coordination work; performs specialized and technical procurement activities for materials, supplies, services, vehicles, and equipment in accordance with Port standards and policies and all applicable legal requirements; coordinates contracts for capital development, major maintenance projects, and ongoing public works and maintenance services; and performs related duties as assigned. Supervision: Receives direction from assigned management personnel. Exercises no direct supervision over staff. Class Characteristics: This is the fully qualified journey-level classification in the Procurement Analyst series. Positions at this level are distinguished from the Procurement Analyst I level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures