Procurement Analyst II

About the role

This position serves on the proposal evaluation team, and as a member independently analyzes, interprets, evaluates, and scores complex, detailed proposal responses. In addition to RFP based duties, this position incorporates duties related to Indefinite-Delivery, Indefinite-Quantity Construction solicitation, award, and contract administration processes. This position facilitates critical, time-sensitive elements of the overall procurement process and the adoption of contracts by Sourcewell Members. This position is a key promoter of department embracement of Customer Relationship Management (CRM) and effective documentation and data control for the Procurement Department. This position is a project management lead within the Procurement Department.

Responsibilities

Assists with the development and effective implementation of public procurement best practices throughout Sourcewell in the following contexts: solicitations, pre-solicitation processes and meetings, Request for Proposals (RFPs), Invitations for Bid (IFBs), evaluation processes, contract awards, communications with prospective suppliers and members, contract documentation, price and product changes and approvals, data management and documentation filing, and supplier compliance with contract terms. Provides input to the Procurement Manager regarding best practices in all phases of internal and external operations of the Procurement Department. Under the guidance of the Procurement Manager or Senior Procurement Analyst, collaborates regularly with Sourcewell’s Category Development Administrators and Supplier Development Administrators in order to continuously improve processes critical to the quality of contracts used cooperatively by Sourcewell and its members. Facilitates and assists with the internal processes of the department under the guidance of the Procurement Manager or Senior Procurement Analyst: Ensures the accuracy and validity of documents and records. Helps develop systems-based processes to ensure contract compliance at all levels. Analyzes and identifies ways to better execute the Procurement Department’s responsibilities. Responds to inquiries related to Procurement Department processes from participating entities, suppliers, and other interested parties in an efficient and effective manner. Works closely with Procurement Department team members to assist in continuously improving the overall functioning of the department. Attends and participates industry conferences and ongoing training to acquire and maintain relevant certifications and to obtain information for improving the Procurement Department. Develops and conducts internal and external training to educate members and suppliers on Sourcewell’s solicitation and audit processes. Provides mentorship to other Procurement Team members. Participates in the solicitation development process, pre-proposal process, and as an integral part of the Proposal Evaluation Committee. Collaborates with individuals and cross-functional groups throughout the solicitation process to ensure proposals submitted are compliant, responsible, and responsive. Researches select solicitation categories and serves as subject matter expert in designated solicitation or re-solicitation categories as empowered by the Procurement Manager or Senior Procurement Analyst. Serves on the proposal evaluation team, and as a member independently: Analyzes and interprets complex, detailed proposal responses in a wide variety of industries. Evaluates complex products, services, corporate and sales structures, warranties, pricing, and sales and marketing capabilities of solicitation responses. Scores all solicitation responses based on evaluation criteria. Participates with the Proposal Evaluation Committee in determining final recommendations of award or non-award to the Sourcewell Chief Procurement Officer. Works with the Procurement Manager or Senior Procurement Analyst to participate in supplier debriefs. Facilitates critical, time-sensitive elements of the procurement process. Responsible for the solicitation advertisement process for categories to be competed in the US and Canada. This includes leading the process for all online and print media advertisements. Maintains accurate records of solicitation requests and solicitation respondents for each solicitation category. Schedules solicitation meetings (such a pre-proposal conferences) as necessary to achieve solicitation timelines. Responsible for the development of process critical documentation such as solicitations, notice of awards, solicitation comment & review, and Sourcewell Board agenda items from the Procurement Department. Administers maintenance for the state contact list, notifying