Procurement Analyst

About the role

The Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help government run better across New York City. Follow us on social media @NYCOfficeofTech, and visit www.nyc.gov/oti to learn more.

Responsibilities

• Prepare, review, and evaluate solicitation documents to ensure conformity to agency requirements and citywide standards.
• Work with the program end users to develop solicitation requirements.
• Prepare Pre-Solution Pre-Solicitation review, Recommendation for Award, Reasonable Price and Responsibility Determinations and other documentation required by the NYC to support the procurement and contract award process.
• Oversee and manage pre-solicitation review activities.
• Inform and assist vendors to register into Payee Information Portal (PIP) and Passport for Vendor payments and commodity codes.
• Evaluate solicitation documents and work with the program end users to develop solicitation requirements.
• Examine bid samples to determine compliance with specifications or bid standards.
• Make determinations for the most reasonable price in relation to market conditions.
• Make recommendations for small purchase awards, modifications, emergency purchases and extensions of time to contracts, as assigned.
• Consult with and advise program personnel on issues relating to procurement actions.
• Analyze vendors past performance, financial status, and other factors to determine vendor responsibility.
• Participate in the implementation of procedures for procurement activities.
• Ensure compliance with the requirements for program evaluations of vendor performance.
• Utilize software application, in addition to electronic and online databases to monitor procurement processing, as assigned.
• Ensure compliance with Federal, State, local regulations, and laws for grant funding, MWBEs or capital funding.
• Inform and assist vendors to register into Payee Information Portal (PIP) and Passport for Vendor payments and commodity codes.
• Carry out all procurement activities in full compliance with NYC PPB Rules and Laws and in accordance with procedures established.
• Research and identify goods required to be obtained through the Preferred Source method.
• Solicit vendors’ information through Small Business Services, via online portal, to obtain a minimum of three (3) informal solicitations and verify vendors’ information.
• Collaborate with vendors, programs, fiscal staff, and oversight agencies to address any procurement related issues to ensure prompt payment.
• Perform data entry for submission of direct orders to Division of Municipal Supply Services.
• Perform special projects and related work as required.

Requirements

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above.
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above.
• A combination of education and/or experience equivalent to “1”, “2”, or “3” above.

Qualifications

• Advanced proficiency and knowledge of various systems such as PassPort.
• A minimum of 5 years’ experience with Financial Management System (FMS), Microsoft Office applications.
• A minimum of 5 years’ experience with fiscal-related activities and contract management.
• Ability to assess impact of policies and procedures and plan proactively to ensure systems can efficiently support initiatives.
• Strong communication skills and staff training.

Special Notes

• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
• To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information

• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.