Procurement Administrator

About the Role

Enable TRISO-X's supply chain with precision procurement execution. This Procurement Administrator role manages the full lifecycle of direct and indirect purchases — from sourcing suppliers and negotiating terms to administering purchase agreements — ensuring America's first advanced nuclear fuel fabrication facility secures the goods and services it needs, when it needs them, at the right cost and with the compliance rigor a DOE-regulated, NQA-1 environment demands. You'll be the operational link between TRISO-X's internal stakeholders (engineering, manufacturing, quality, project controls) and the external supply base, identifying sources that meet X-energy's exacting specifications, negotiating terms and conditions that balance cost and compliance, and managing vendor relationships through delivery, invoicing, and closeout. This role requires someone who thrives in fast-paced procurement environments where every purchase order carries nuclear quality and programmatic consequences — you'll coordinate across functions to understand technical requirements, vet suppliers for capability and reliability, ensure purchase agreements flow down the proper contract clauses (FAR/DEAR, NQA-1, ITAR/ECI as applicable), track order status and delivery performance, resolve invoicing and payment issues, and maintain the organized procurement records that withstand audit scrutiny. Whether you're sourcing critical long-lead materials, securing specialty services, or managing high-volume indirect purchases, you'll bring the procurement discipline and attention to detail that keeps TRISO-X's first-of-a-kind fuel production mission on schedule and on budget.

Responsibilities

• Prepare and issue request for proposals for purchases of goods and services, and conduct vendor selection in compliance with federal, customer, and company policies and procedures.
• Respond to purchase requisitions with identification of multiple vendors, and vendor selection analysis.
• Identify distinct requirements, provisions, and terms and conditions for vendor agreements.
• Generate and disseminate information to stakeholders throughout the company regarding purchasing status, compliance, modifications, negotiations, vendor availability, and vendor selection analysis.
• Review and track vendor performance and invoices for accuracy and facilitate the approval process.
• Resolve issues with customers and vendors.
• Generate and negotiate change orders and modifications as needed.
• Maintain approved vendor list through verification that they are not listed on the Excluded Parties List (EPL) or the Denied Parties List.
• Support company proposal efforts as necessary.
• Maintain procurement policies and procedures.
• Maintain all documents, reviews, and awards in an organized, detailed, and centralized filing system, and ensure all procurement files are compliant.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for moderate to large-sized direct and indirect purchases, with minimal supervision.
• Perform other duties as assigned by manager.

Qualifications

• Bachelor's degree in any field. Years of relevant experience may be in lieu of a bachelor's degree.
• U.S. Citizenship is required.
• Typically, five years of experience in procurement/contracts administration is required.
• Experience conducting negotiations.
• Experience with federal purchasing procedures, and/or knowledge of commercial procurements.

Work Schedule

Location: 151 Lafayette Drive, Suite 300, Oak Ridge, TN. Work Site Expectations: 5 days in office. Hours: 8:00am-5:00pm, Mon-Fri.

Benefits

• 401K plan with an employer match
• Medical/Dental/Vision Insurance
• Life and Disability Insurance
• Paid Time Off
• Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees