Procurement Administrator

Responsibilities

• Cook up and track printer and copier supplies, including monitoring usage of multiple copiers for monthly readings.
• Create, maintain, and distribute support documents such as project binders, employee phone and pager listings, email address lists, and vendor contact information.
• Maintain office organization by preparing, filing, tracking, and updating documents, metrics, and information related to active projects, project opportunities, schedules, and training activities.
• Provide front desk reception support as needed, including greeting and directing guests and vendors, monitoring the visitor log, issuing visitor badges, and ensuring a professional first impression.
• Answer and route incoming phone calls, take accurate messages, and communicate information promptly to appropriate staff.
• Schedule and coordinate appointments, meetings, training sessions, conference calls, and related logistics, ensuring all details are organized and communicated.
• Maintain organization of assigned conference rooms, ensure supplies are available, schedule rooms as requested, and update and print conference room calendars as needed.
• Accurately prepare, receive, sort, copy, fax, file, retrieve, and distribute company and client correspondence, project documents, and reports, including proposals, presentations, payroll reports, manuals, and other materials.
• Handle sensitive documents and information with appropriate confidentiality and urgency.
• Provide comprehensive mailroom support by receiving, sorting, and distributing incoming mail and packages, and preparing outgoing mail and packages, including arranging pickups and tracking as needed.
• Arrange for courier services when required, meter all outgoing mail, and prepare certified mail in line with provided guidelines.

Requirements

• High school diploma or equivalent.
• Minimum 1–3 years of administrative support experience, preferably in manufacturing, construction, or a related business environment.
• Proficiency with Microsoft Office applications, including tools such as Excel.
• Experience working with procurement or purchasing processes and familiarity with ERP systems.
• Experience handling confidential and proprietary information while maintaining integrity of conversations and data.

Qualifications

• Associate degree is preferred.
• Experience in construction, manufacturing, or similar project-driven industries.
• Familiarity with HRIS and applicant tracking systems.
• Experience supporting interview processes and onboarding activities.