Procurement Administrator - Ashburn, VA

About the role

Hanley Energy is a globally recognized innovator in mission critical power and energy efficient technologies with United States headquarters based in Ashburn, Virginia and regional offices in Ohio and Oregon. The company also has a global presence in Ireland, Australia, Germany, South Africa and the Nordics. Hanley Energy specializes in the design, source, supply, install and commissioning of critical power and energy management solutions — from the power grid to factory process equipment and Data Center IT rack — coupled with comprehensive service and maintenance, security, consulting, and training.

This position is open to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. The role is on-site in Ashburn, Virginia.

Requisition ID: 486127BR

Responsibilities

• Respond to procurement related questions and inquiries from local and global team members; provide information and guidance
• Engage with vendors and partake in vendor management
• Evaluate purchase requisitions, generate purchase orders, and manage open purchase orders in SAP
• Assign and update vendor and inventory codes in SAP as needed
• Review orders against supplier quotes, purchase requisitions, and other communications for accuracy regarding agreed price, mode of shipping, and requested delivery time
• Follow up and expedite orders whenever necessary to assure minimal disruption in operations
• Obtain tracking and goods received information on all shipments and process accordingly
• Support field technicians’ special delivery needs promptly and prioritize properly as emergencies arise
• Maintain communication with the direct team and appropriate parties that products are delivered in a timely manner and satisfy quantity and quality
• Escalate any errors related to orders to management and appropriate parties as needed
• Assist with investigating and resolving routine problems related to procurement, delivery, contract administration, and vendor performance
• Communicate professionally with management, vendors, and associates (in the field, in US offices, and Ireland offices) at all times
• Support warehouse as needed as part of the bigger picture of procurement, logistics, and warehousing
• Maintain and update procurement logs, databases, and records as required
• Perform various administrative duties as required or directed
• Assist with development and modification of procurement forms and documents
• Anticipate and identify problems, and develop a plan to implement solutions in an unbiased, logical manner
• Submit improvement ideas that contribute to the team’s success

Requirements

• High School diploma or GED (minimum education required)
• 1–2 years of experience in procurement preferred
• Ability to work cohesively with a team
• Effective multitasking skills
• Strong attention to detail
• Excellent written and verbal communication skills
• Good decision‑making ability

Skills

• SAP experience preferred
• Smartsheet experience preferred

Benefits

• Medical, Dental and Vision with Company Contributions
• 401(k) Plan with Company Match
• Company Paid Life Insurance, Short Term and Long‑Term Disability
• Paid Holidays
• Paid Time Off (PTO)
• Bonus eligible
• Employee Assistance Program

Pay

$30.00 – $35.00 per hour

Schedule

Full Time, Any Shift, On‑Site (Ashburn, Virginia)