Procurement Administrator

About the role

This role is responsible for procurement of goods and services that support X‑energy’s business effort. The incumbent will manage the entire life cycle of direct and indirect purchases, working with customers and suppliers, identifying sources to meet specific needs, negotiating terms and conditions, and administering purchase agreements.

Responsibilities

• Prepare and issue requests for proposals for purchases of goods and services, and conduct vendor selection in compliance with federal, customer, and company policies and procedures.
• Respond to purchase requisitions by identifying multiple vendors and performing vendor‑selection analysis.
• Identify distinct requirements, provisions, and terms and conditions for vendor agreements.
• Generate and disseminate information to stakeholders regarding purchasing status, compliance, modifications, negotiations, vendor availability, and vendor‑selection analysis.
• Review and track vendor performance and invoices for accuracy and facilitate the approval process.
• Resolve issues with customers and vendors.
• Generate and negotiate change orders and modifications as needed.
• Maintain the approved vendor list by verifying that vendors are not on the Excluded Parties List (EPL) or the Denied Parties List.
• Support company proposal efforts as necessary.
• Maintain procurement policies and procedures.
• Maintain all documents, reviews, and awards in an organized, detailed, and centralized filing system, ensuring compliance.
• Maintain professional demeanor and behavior in all forms of communication.
• Perform other duties as assigned by the manager.

Level III

Execute the core tasks and responsibilities listed above for moderate to large‑sized direct and indirect purchases, with minimal supervision.

Level IV

Lead the execution of the core tasks and responsibilities for direct and indirect purchases of all sizes, without close supervision and with latitude for independent judgment. Provide feedback and guidance to more junior team members, and share knowledge of industry best practices and standards across the team.

Minimum Qualifications

• Bachelor’s degree in any field (or equivalent experience in lieu of a degree).
• U.S. citizenship is required.
• Level III: Typically five years of experience in procurement/contracts administration, experience conducting negotiations, and experience with federal purchasing procedures or commercial procurements.
• Level IV: Typically ten years of experience in procurement/contracts administration, experience conducting complex negotiations, advanced experience with federal purchasing procedures or commercial procurements, and extensive understanding of federal government regulatory guidelines as appropriate.

Location

151 Lafayette Drive, Oak Ridge, TN 37830

Work Site Expectations

Five days a week in the office.

Travel Expectations

Up to 10 % travel as needed.

Hours

Standard office schedule: 8:00 am – 5:00 pm ET, Monday – Friday.

Pay

Level III: $85,000 – $110,000
Level IV: $121,500 – $144,000

Benefits

• 401(k) plan with employer match
• Medical, dental, and vision insurance
• Life and disability insurance
• Paid time off
• Tuition reimbursement / professional development policy

Job Classification

Full‑time, exempt.