Procurement Administrator

About the role

As the Procurement Administrator, reporting to the Procurement Manager, you will provide administrative and operational support across the procurement function. The role will support supplier onboarding, procurement activities, contract administration, B-BBEE compliance and general procurement administration, ensuring that processes are completed accurately and within agreed timelines.

Responsibilities

• Procurement Support the Procurement team with a range of procurement activities in line with established policies, processes and procedures.
• Provide administrative support throughout the procurement and sourcing process.
• Assist with obtaining and collating quotations and other information required for procurement activities.
• Coordinate the onboarding of new suppliers, ensuring that required documentation and approvals are obtained.
• Follow up with suppliers and internal stakeholders on outstanding documentation and signatures.
• Maintain accurate supplier onboarding records and ensure onboarding is completed within agreed service levels.
• Maintain relevant deviation registers and supporting documentation.
• Collect, maintain and update supplier B-BBEE certificates and supporting documentation.
• Maintain accurate B-BBEE information for procurement reporting and compliance purposes.
• Provide administrative support for B-BBEE audits and other procurement-related compliance requirements.
• Maintain contract and contract summary records and ensure documentation is stored appropriately.
• Update contract management records and provide administrative support for contract management activities.
• Assist with gathering information relating to contract performance and renewals.
• Manage and respond to procurement-related queries, including the Procurement mailbox.
• Prepare and maintain reports, spreadsheets, databases and other procurement documentation.
• Support stakeholder engagement by coordinating meetings, follow-ups and required actions.
• Provide general administrative support to the Procurement team.

Requirements

• Matric/National Senior Certificate.
• 1–3 years' experience in a procurement, purchasing or administrative environment.
• Experience in procurement administration and/or supplier onboarding will be advantageous.
• Good administrative, organisational and record-keeping skills.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Good communication and stakeholder engagement skills.
• Attention to detail and ability to work accurately within agreed timelines.
• Customer-focused approach with the ability to work independently and as part of a team.

Benefits

• Great opportunities for personal and professional development in a stable company that’s 133 years strong.
• Competitive salary package and various benefits.
• Flexible work arrangements (combination of remote and in the office).
• Part of a dedicated group of colleagues who value teamwork and collaboration.