Procurement - Accounts Payable Clerk

Qualifications

• High School Diploma or Equivalent
• Understanding of the New Jersey procurement and bidding process
• Working knowledge of computer applications including spreadsheets and word processing
• Ability to multi-task and handle multiple deadlines
• Strong verbal and written communication skills

REPORTS TO

School Business Administrator

JOB GOAL

To ensure that products and services are purchased according to New Jersey procurement rules and that District bills are paid in a timely manner.

Performance Responsibilities

• Aid in ensuring all purchases are made according to New Jersey procurement guidelines
• Aid in printing purchase orders and sending appropriate copies to vendors and District employees
• Aid the Procurement – Accounts Payable Coordinator with all aspects of accounts payable, including matching invoices to purchase orders and processing payments
• Maintain spreadsheets for payments and voided checks, file paid vouchers
• Aid in the generation of the Bill List and review before submission
• Print/copy checks: record the date and check number on each purchase order
• Aid in obtaining the documentation (Form W-9 and NJ BRC) for and creating new vendors in CSI
• Aid in the processing of student activity purchase orders and corresponding payments
• Aid in the Form 1099 preparation and distribution
• Aid in the processing of bid openings
• Aid in maintaining records, attendance, transportation, billing for Out-of-District tuition students and bedside instruction students
• Handle correspondence, filing, and general duties
• Handle other tasks assigned by the Business Administrator or Assistant Business Administrator

EVALUATION

Performed annually by the School Business Administrator

TERMS OF EMPLOYMENT

Twelve (12) months

PAY

Salary based on education and experience on the District Salary Guide - $39,000 - $77,611