Procore Administrator

Role Summary

TruGrid is seeking a Procore Platform Administrator to own the configuration, build-out, governance, and ongoing optimization of the Procore platform across our growing portfolio of utility-scale BESS and solar EPC projects.

Essential Job Function & Responsibilities

• Project Controls Systems Ownership - Serve as the primary administrator and functional owner of Procore, ensuring alignment with TruGrid’s project controls, construction execution, and financial management processes.

• Maintain system configuration, permissions, workflows, templates, and governance standards across all projects.

• Establish and enforce data standards, project setup protocols, and system administration best practices to support consistent project delivery and reporting.

• Partner with Project Controls leadership to identify opportunities for process improvement, standardization, and operational efficiency.

• Construction Operations & Field Support - Collaborate closely with Project Managers, Construction Managers, Superintendents, Field Engineers, and Project Controls personnel to optimize project execution workflows.

• Configure, support, and continuously improve Procore modules including RFIs, Submittals, Drawings, Daily Logs, Inspections, Observations, Punch Lists, and Document Control.

• Support project startup, execution, turnover, and closeout through standardized system processes and project controls practices.

• Promote adoption of field technologies and mobile applications, ensuring project teams can effectively capture, manage, and utilize real-time project information.

• Provide ongoing user support, troubleshooting, and training to office and field personnel.

• Project Controls Systems Integration & Reporting Support - Align alignment between scheduling, cost management, document control, field execution, and financial reporting systems.

• Cook up with internal stakeholders and external vendors to maintain integrations between Procore and other enterprise platforms, including Oracle Primavera Cloud, NetSuite, Replicon, and future business systems.

• Develop, maintain, and enhance dashboards, reports, and data analytics that provide visibility into project performance, productivity, schedule status, cost trends, and operational metrics.

• Monitor data quality and system performance to ensure reliable and accurate reporting across the organization.

• Training, Governance & Continuous Improvement - Develop and maintain system documentation, training materials, user guides, and standard operating procedures.

• Lead onboarding and ongoing training programs for project teams, field personnel, and corporate users.

• Evaluate new Procore features, technology solutions, and industry best practices for potential implementation.

• Identify opportunities to automate workflows, reduce administrative effort, and improve user experience.

• Participate in strategic initiatives related to project controls systems, digital construction, and operational excellence.

Required Qualifications

• Bachelor’s degree in Construction Management, Engineering, Information Systems, Business Administration, or related field (equivalent experience accepted).

• Procore Certified Administrator (or willingness to obtain within 90 days) strongly preferred.

• 3–5+ years of hands-on Procore administration or advanced power-user experience, ideally with a general contractor or EPC firm.

• Strong background supporting Procore Financial Management tools and ERP integrations (NetSuite experience highly preferred).

• Utility-scale renewable energy (BESS and/or solar) EPC experience is a significant plus.

• Experience supporting and coordinating integrations between business systems, reporting platforms, and operational applications preferred.

• Deep knowledge of Procore administration (permissions, fieldsets, workflows, reporting).

• Solid understanding of EPC workflows: RFIs, submittals, change management, document control, daily reporting, and pay applications.

• Excellent training, communication, and interpersonal skills.

• Strong Excel and data analysis capabilities.

• Ability to manage multiple priorities in a fast-paced, multi-project environment.