Private Secretary I - Office of Fiscal Services

About the role

The role of a Private Secretary I involves performing a variety of administrative and clerical tasks for an official or executive. The position requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Serves as the primary point of contact for incoming calls and visitors, determining the nature and urgency of the matter.
• Makes arrangements for meetings and conferences, ensuring that all necessary details are communicated to participants.
• Manages incoming mail, filing, and follow-up on correspondence and action items.
• Proofreads outgoing correspondence for accuracy and appropriateness.
• Schedules appointments and manages the official's calendar.
• Drafts letters and other correspondence as needed.
• Selects and assigns stenographic and other clerical employees, supervising their work.
• Researches and compiles information as requested by the official.
• Develops and implements office procedures as necessary.
• Operates various office equipment, including computers, typewriters, and word processors.

Requirements

No specific requirements are listed beyond the general qualifications outlined in the document.

Qualifications

Qualifications include a combination of work experience and education that demonstrates the ability to perform the duties of a Private Secretary I. This may include experience in typing, stenography, and substantive clerical work, as well as secretarial duties.

Skills

Essential skills include strong communication, organizational, and administrative abilities. Proficiency in Microsoft Office and familiarity with common office equipment are also beneficial.

Benefits

No specific benefits are mentioned in the job posting.

Pay

The salary range is private and confidential.

Schedule

The schedule is not specified in the job posting.