Private Secretary I - Office of Student Support Services
About the role
The role of a Private Secretary I involves performing a variety of administrative and clerical duties for an official. The position requires strong communication skills, organizational abilities, and the ability to manage multiple tasks efficiently.
Responsibilities
- Serves as telephone and walk-in receptionist, handling calls and personal callers.
- Makes all arrangements for conferences, including providing background information and taking notes.
- Maintains control records on incoming correspondence and action documents, and follows up on work in progress.
- Drafts letters of acknowledgment, commendation, notification, etc., on own initiative.
- Selects and assigns stenographic and other clerical employees, schedules relief and lunch hour coverage, and arranges overtime work as necessary.
- Obtains specialized information from various sources and organizes it for the official served.
- Prepares and distributes administrative notices and instructions.
- Develops and implements office procedures.
- Operates typewriters, word processors, or personal computers to type correspondence and reports.
- Takes and transcribes dictation.
Requirements
No specific requirements are listed beyond the general qualifications outlined in the document.
Qualifications
No specific qualifications are listed beyond the general requirements.
Skills
No specific skills are listed beyond the general requirements.
Benefits
No specific benefits are listed beyond the general information provided.
Pay
The advertised salary is $5,133.00 per month, based on full-time employment and including shortage and school year differentials, if applicable.
Schedule
No specific schedule is listed beyond the general information provided.