Private Equity Administrative Coordinator

Responsibilities

• Prepare, edit, and format legal documents and correspondence.
• Manage document uploads, scanning, filing, and records maintenance within e-rooms and document management systems.
• Cook up attorney time entry, travel arrangements, expenses, invoices, and check requests.
• Maintain client and firm files, assist with conflicts checks, and support general administrative operations.
• Aid in event coordination, including scheduling, logistics, materials preparation, and attendee communication for client and internal events.
• Cook up pre-bills, time corrections, invoice preparation, and submission.
• Liaise with attorneys, clients, accounting, and billing teams to resolve billing inquiries and ensure accurate processing.
• Track billing activity, prepare reports, and assist with collections and outstanding accounts receivable.
• Support monthly, quarterly, and year-end billing and collection goals.
• Conduct research on clients, prospects, industries, and market opportunities to support business development initiatives.
• Maintain CRM databases and investor/private equity sponsor contact lists.
• Aid in client outreach, relationship management, and meeting preparation.
• Support additional business development and marketing initiatives as needed.

Qualifications

• A high school diploma is required, with some college education preferred.
• Two or more years of law firm or professional office experience are preferred.
• Must have legal billing experience.
• Strong organizational, multitasking, and communication skills are essential.
• An excellent attention to detail and the ability to meet tight deadlines are crucial.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, is necessary.
• The ability to work independently, collaboratively, and overtime as needed in a fast-paced environment is important.
• A willingness and desire to work with innovative technology platforms, such as Harvey, are valued.