Project Coordinator - Private Equity

Responsibilities

• Provide strategic calendar management for attorneys by planning and scheduling meetings, teleconferences, coordinating travel schedules, transportation and accommodations
• Manage, prioritize and respond to emails in a timely manner, including reading and analyzing a high-volume of email contents, forwarding emails along to appropriate parties to streamline workflow and efficiency in responding to client’s requests
• Enter expense reports via the Chrome River system and submit as appropriate
• Liaise with Client Operations team for partner billing matters
• Aid in day-to-day duties such as faxing, filing, copying, messenger service, etc.
• Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
• Assist with all internal meeting arrangements including booking rooms, technology set-up, physical preparation of materials, coordination of attendees
• Practice support: Manage requests from other departments, Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft utilizing MS Word, Proofread all documents for accuracy and completeness, Open new client matters and request conflict checks, Generate new files and ensure filing is kept current, Prepare files to be closed utilizing proper records storage procedures, Maintain an up-to-date listing of client/matter names and numbers for attorneys, Maintain business development calendar, Circulate regular summaries of upcoming meetings, communicating any changes on a timely basis, Organize Private Equity Group meetings, Attend Private Equity Group meetings and follow through on action items, Ensure all necessary Private Equity-related material is current, properly filed, and circulated, as necessary, Anticipate and evaluate related problems and develop solutions, Maintain deadlines and monitor progress across the team(s) to ensure tasks stay on track; follow-up and coordinate on same as needed, Liaise with clients and coordinate meetings to build and foster positive working relationships, Prepare files to be closed utilizing proper records storage procedures

Qualifications

• Bachelor's Degree
• 5+ years of administrative or legal experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfortability with technology and ability to learn programs/software
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
• Multi-task and manage priorities effectively
• Discretion when dealing with confidential matters
• Exceptional and proactive follow-up and follow-through skills
• Available to work overtime as needed, including responding to questions outside of office hours