Principle Support Adminstrator

About the role

We’re hiring a Principal Support Administrator to provide high-visibility executive administrative support to a senior leader (or small group of leaders). This role is ideal for an experienced executive admin who thrives in a fast-paced environment, can anticipate needs, and is comfortable interacting with senior executives and a wide range of internal/external stakeholders.

Responsibilities

• Proactively manage and deconflict executive calendars, including shifting priorities and unscheduled demands
• Prepare leaders for meetings (briefing support, agendas, coordination, reminders, logistics)
• Cook up and support travel planning and related arrangements
• Draft, edit, format, and manage versions of correspondence and documents (including tracked changes and version control)
• Maintain highly organized filing/tracking systems for rapid retrieval of information
• Use sound judgment to identify priority/threshold issues that should be elevated to leadership
• Communicate professionally and courteously with senior stakeholders, using appropriate protocol and tact
• Support broader admin needs for the leader’s staff as required

Requirements

• Active Top Secret clearance with Full Scope Poly (FSP)
• 4–5 years of progressively responsible administrative support experience including 1–2 years supporting executive-level leaders
• Strong proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Excellent written and verbal communication skills (clear, concise, professional)
• A high attention to detail, strong organization, and the ability to manage competing priorities
• Discretion and maturity handling sensitive information and high-visibility interactions

Qualifications

• Required: High School Diploma or GED
• PREFERRED: Associate’s or Bachelor’s degree

Skills

• Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Administrative support experience
• Executive support experience
• Clearance (Top Secret with FSP)
• Communication skills (written and verbal)
• Attention to detail
• Organizational skills
• Handling sensitive information

Benefits

• Health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan

Pay

$140,000–$150,000 base salary

Schedule

Full-time, 40 hours/week

Company Information

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.