Preconstruction Development Coordinator

About the role

SouthWood Corporation is a 55-year-old, turn-key sign company known for its exceptional quality and innovation as an industry-leading designer, manufacturer, and installer of architectural signage. Our core values of passion, curiosity, relentlessness, and a commitment to excellence drive our success and define our community and culture. As a Preconstruction Development Coordinator, you will provide administrative and operational support to the Sales Team, helping to keep projects, quotes, and customer information moving efficiently through the organization. This role works closely with Sales, Project Management, Design, Estimating, and Operations to maintain organized workflows, accurate data, and strong customer communication.

Responsibilities

• Enter and maintain customer and project information within Epicor and HubSpot
• Assist with moving quotes and opportunities through Design and Estimating workflows
• Support quote preparation, proposal assembly, and sales documentation
• Coordinate client meetings, follow-up communication, and scheduling
• Respond to customer requests and assist with general client communication
• Complete customer and vendor prequalification paperwork and onboarding forms
• Maintain organized project files, pipeline updates, and CRM records
• Assist with tracking project charters, action items, and project communication
• Help coordinate quick-turn and smaller project opportunities
• Support data management and reporting for the Sales Team
• Collaborate with internal departments to help keep projects and opportunities moving forward

Requirements

• 1–3 years of administrative, sales support, customer service, coordination, or office experience preferred
• Strong organizational and communication skills
• Comfortable managing multiple tasks and priorities
• Detail-oriented with good follow-through
• Proficient with Microsoft Office programs including Outlook and Excel
• Experience with CRM or ERP systems preferred but not required
• Ability to work in a fast-paced, team-oriented environment

Benefits

• Competitive pay based on experience
• Opportunities for growth and skill development
• Paid time off and paid holidays
• Medical, dental, and vision insurance
• 401k retirement plan