Pre-Owned Vehicle Administrator

Key Responsibilities

• Manage and track pre-owned vehicle inventory from acquisition through retail sale or wholesale disposition.
• Ensure all vehicle information is accurately entered and maintained in dealership systems.
• Monitor vehicle processing timelines and provide regular inventory status updates to management.
• Cook up and coordinate vehicle movement throughout the reconditioning and merchandising process.
• Conduct thorough inspections of trades and purchased vehicles to determine status of retail or wholesale eligibility.
• Perform final quality inspections upon completion of reconditioning to ensure vehicles meet dealership standards.
• Identify and communicate any deficiencies requiring additional attention before vehicles are offered for sale.
• Maintain inventory presentation standards throughout the lot.
• Create and maintain accurate vehicle descriptions for online listings.
• Ensure all inventory is properly photographed, merchandised, and advertised across all platforms.
• Verify pricing, specifications, features, and vehicle information for accuracy.
• Monitor online inventory presence and update listings as needed.
• Aid in vehicle pricing strategies utilizing market data and dealership tools.
• Monitor market trends and inventory aging to support inventory turn objectives.
• Work closely with management to identify pricing adjustments and merchandising opportunities.
• Utilize dealership tools and systems, including Recon-Vision and inventory management tool V-Auto.
• Maintain reconditioning progress and ensure timely completion of repairs and services.
• Coordinate with service, detail, body shop, and transportation vendors as necessary.
• Maintain vehicle lot organization and appearance according to dealership and company standards.
• Ensure vehicles are properly displayed and readily accessible for consumers and sales depts.
• Transport and position vehicles throughout the dealership property and designated storage locations.
• Cook up vehicle transfers between departments, locations, and vendors.

Qualifications

• Automotive dealership experience preferred, particularly in pre-owned vehicle operations.
• Strong organizational and time-management skills.
• Attention to detail and commitment to quality standards.
• Proficiency with dealership management systems and inventory tools.
• Strong communication and teamwork skills.
• Valid driver's license with an acceptable driving record.
• Ability to operate and move vehicles safely.