Pre-Mail Data Specialist

POSITION SPECIFICS

Penn State Auxiliary & Business Services is hiring a full-time, on-campus Pre-Mail Variable Data & Print Specialist for its Multimedia and Print Center (MPC).

The role focuses on preparing and managing mailing data to meet U.S. Postal Service automation requirements, including address list processing, NCOA updates, data formatting, variable data printing, and producing USPS documentation.

The position also involves operating print/mail equipment, preparing print-ready files, and providing backup support across Pre-Mail functions.

The specialist works closely with customer service, design, print, and mailing teams, contributes to process improvement, and supports MPC’s mission of high-quality, efficient print and mail services.

The role emphasizes teamwork, continuous learning, workplace safety, and a respectful, inclusive environment.

• Strong computer skills (especially Microsoft Office) and basic math ability.
• Preferred qualifications include knowledge of postal regulations and experience with variable data and design software such as FusionPro, InDesign, and Adobe Acrobat.

Qualifications

Minimum Education, Work Experience & Required Certifications

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience
• Required Certifications: None

BENEFITS

• Salary Range: $40,608.00 - $58,836.00
• Salary Structure: Information on Penn State's salary structure
• Benefits Package: Competitive benefits package for full-time employees designed to support both personal and professional well-being. Includes comprehensive medical, dental, and vision coverage, robust retirement plans, substantial paid time off, and a 75% tuition discount for employees, spouses, and children.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.