Mail and File Management Specialist

Key Responsibilities

• Intercept, sort, inspect, and safely distribute all incoming unclassified mail, priority parcels, and government couriers.
• Maintain comprehensive, error-free logs for all incoming and outgoing mail, tracking delivery signatures, weight metrics, and freight accounts.
• Prepare, package, label, and register high-priority outbound shipments using federal transit tracking mechanisms or commercial carriers.
• Provide back-up executive calendar management, booking meetings, resolving schedule conflicts, and issuing digital reminders.
• Cook up professional intake, reception, and physical greeting of agency guests, driving a hospitable and secure environment.
• Maintain organizational order across the central mail facility and proactively assist with physical layout configurations of shared meeting spaces.

Requirements

• Secret Clearance is mandatory.
• 1-3 years of office support, mail room operations, or corporate logistics experience.
• A high school diploma required (higher education preferred).
• A high organizational capability to maintain detailed digital ledger trails.

Important Notice

This role is part of a proposal for the U.S. Trade and Development Agency (USTDA). Hiring is contingent upon the selection of the consultant. Selected candidates will be included in the proposal and must authorize the use of their resume for submission.