Pre-employment Coordinator

About the role

The Pre-Employment Coordinator provides critical support to an international team of Talent Acquisition, Human Resources, and Security team members. The goal of the Pre-Employment team is to provide a world-class experience to all candidates while adhering to company policies, procedures, and team guidelines.

Responsibilities

• Process candidates compliantly and track candidate activity through Amentum's Talent Acquisition and Security processes and systems (Workday and TrackVia)
• Initiate background checks, drug screens, and collaborate with Security regarding security clearance processing
• Issue new hire notifications and ensure the completeness and accuracy of data in our systems of record
• Liaise with other functional departments including Security, HR, and Operations to ensure all pre-employment requirements are met as expeditiously as possible
• Independently manage a high volume of new hires' activities
• Follow complex workflows applying standard operating procedures and policies to ensure a consistent application of Company Policies and Procedures, legal compliance, and contract specific requirements
• Document actions and outcomes in multiple systems working within established Service Level Agreements
• Develop an understanding of the business and organization structure, aligning requests to TA objectives
• Perform other qualified duties as assigned
• Assist with various Talent Acquisition and Security projects as needed

Requirements

• Customer service oriented; helpful, patient, honest, and transparent with strong attention to detail
• Effective communicator; clearly outlines expectations and respectfully holds people accountable
• Able to effectively multi-task and balance several priorities simultaneously
• Able to handle confidential information appropriately
• Proficient in Microsoft Office suite, including Outlook, Excel, and Teams; SharePoint skills are a plus
• Proactive self-starter able to engage candidates, anticipate and preemptively critically think and solve issues that arise
• English language proficiency required

Qualifications

• Typically 0-1 or more years of experience in a recruiting assistant/coordinator, customer service, or HR assistant role
• A High School Diploma or equivalent
• Bachelor's degree preferred
• Prior experience with applicant tracking systems preferred

Skills and Abilities

• Customer service oriented; helpful, patient, honest, and transparent with strong attention to detail
• Effective communicator; clearly outlines expectations and respectfully holds people accountable
• Able to effectively multi-task and balance several priorities simultaneously
• Able to handle confidential information appropriately
• Proficient in Microsoft Office suite, including Outlook, Excel, and Teams; SharePoint skills are a plus
• Proactive self-starter able to engage candidates, anticipate and preemptively critically think and solve issues that arise
• English language proficiency required

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retail retirement benefits (including 401(k) matching)
• Education reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance