Pre-Consturction Coordinator

About the role

American Roofing & Metal is a leading commercial roofing contractor with 400+ employees operating across multiple markets. We specialize in commercial roofing installation, repair, and maintenance for general contractors and building owners throughout the region. The Pre‑Construction Coordinator runs the administrative coordination, documentation, and tracking that keeps the Pre‑Construction department on time and error‑free. This role is the operational backbone of the team, ensuring every project that enters Pre‑Con has accurate data, organized files, and active status visibility from award through production handoff. No roofing experience is required; you need to be organized, detail‑obsessed, and comfortable working across multiple software systems.

Responsibilities

• Set up and verify project folders, file naming, and document organization for every awarded project
• Create and maintain job records, cost codes, and estimates in Sage Intacct
• Verify that all project data is complete and accurate before jobs move from Sales into Pre‑Construction
• Create shell templates in Smartsheet for materials/equipment lists and work‑in‑progress logs on each new project
• Seed submittal logs using an AI‑assisted tool, then track submittal statuses as they move through review cycles
• Monitor project tracking sheets for completeness; follow up with team members when fields are stale, blank, or behind schedule
• Set up company access in GC project management platforms (Procore, CMiC, Textura, etc.) and route incoming items to the right team member
• Publish a weekly status report highlighting lingering items, blockers, and projects approaching deadlines
• Coordinate the Pre‑Con to Production handoff: run the readiness checklist, compile the handoff package, and flag open items before a project moves to the field

Requirements

• Meticulous attention to detail – spotting errors in file names, field entries, and document placement before they become problems
• Ability to track and manage multiple projects simultaneously without dropping items
• Comfortable learning new software quickly (Smartsheet, Sage Intacct, GC portals, Microsoft 365)
• Process‑oriented: follows checklists, maintains standards, and executes repeatable workflows consistently
• Not afraid to follow up; flags incomplete work immediately
• Prior experience in construction coordination, project administration, or office management is a plus but not required

Benefits

• Competitive pay based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Stable, growing company with a strong reputation in the market