Practice Management Specialist

About the role

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Practice Management Specialist to join our team in our Seattle, Portland, Los Angeles, Culver City, San Francisco, New York, or Washington D.C. offices. We offer a hybrid work engagement with two days of remote work, and three days in-office.

Responsibilities

• Support the Practice Manager with the daily execution of business needs / operations of the Practice Group, handling tasks related to the practice operations budget, establishing a consistent framework for Practice Group meetings and communications, supporting Firm processes and follow-up on initiatives/action items, administrative tasks, etc.
• Provide significant support to the Practice Manager by assisting with tasks related to all operations related to the practice group by working closely with its attorneys and professionals, as well as the firm’s business departments including, but not limited to: Information Governance, HR, Knowledge Management, Finance/Accounting, Recruiting, Marketing, Business Development, Client Experience, Professional Development, DEI, and Pro Bono Work.
• In tandem with the Practice Manager and other departments to implement process improvements that will improve service levels to the lawyers.
• Maintain practice-specific resources that pertain to lawyer-led trainings.
• Guide attorneys on efficient use of technology to improve service delivery, especially AI.
• Support the efforts of the Practice Manager, PG Chairs, partners and other business operations departments to facilitate the development and execution of Practice Group strategic plans with clear and achievable goals focused on culture, revenue, profitability, growth and retention, reputation, brand awareness, profile and competitive differentiation.
• Build trust and credibility with partners, counsel, and associates, including, under the guidance of the Practice Manager, developing an in-depth understanding of attorney experience, capabilities, and strengths.
• Assist the Practice Manager with assigned tasks related to attorney integration, ensuring that all attorneys who join the Firm have an unparalleled integration experience.
• Handle assigned tasks from the Practice Manager to support the development of training content for practice group attorneys.
• Prepare financial and KPI reports.
• Track and maintain Practice Group budgets and expenses.
• Analyze monthly AR and collections efforts.
• Provide support as needed to Business Development and Marketing department on strategic initiatives; RFP and pitch responses; targeted marketing collateral, accolades and recognition, etc., and ensure alignment of resources.
• Work with business development and other staff departments to promote client and group initiatives, including client training programs and presentations (CLEs).

Qualifications

• 2+ years of law firm or professional services organization experience, or equivalent internship and education.
• Bachelor's Degree; College degree and demonstrated academic excellence is strongly preferred.
• Excellent communication skills, both verbal and written, including the ability to develop and maintain effective working relationships across all firm functions as well as with clients and other business contacts.
• Demonstrated writing ability and excellent grammar, spelling and proofreading skills are required.
• Ability to handle stressful situations in a calm and composed manner.
• Demonstrated proficiency with MS Office Products required, i.e. Microsoft Word, PowerPoint, Outlook and Excel; CRM technology a plus.
• Demonstrated strong attention to detail, ability to take ownership of projects, and ability to prioritize and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently while also acting as part of a high-functioning team.

Benefits

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

Pay

The annualized salary range for this position varies by location: Washington State - $77,000 to $85,000 ($39.49 to $43.59 hourly); Los Angeles and Culver City - $74,000 to $85,000 ($37.95 to $43.59 hourly); San Francisco - $83,000 to $90,000 ($42.56 to $46.15 hourly); New York City - $86,000 to $96,000 ($47.25 to $52.75 hourly); and Washington D.C. - $80,000 to $88,000 ($41.03 to $45.13 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Schedule

We offer a hybrid work engagement with two days of remote work, and three days in-office.