Practice Coordinator

About the role

The Practice Coordinator provides day-to-day management of administrative activity within the Division of Medicine Endocrinology at Albany Med Health System. They are responsible for staff supervision, planning, cost center management, program and special-event coordination, and work closely with the Practice Administrator, Practice Manager, and Division/Department heads to establish and maintain an efficient, cohesive, and productive work team.

Responsibilities

• Compliance with organizational standards
• Submission of Payroll
• Utilized problem-solving skills in the day-to-day management of activity in the Division
• Directly supervises all administrative support staff
• Ensures competency of staff
• Engages in conflict resolution when necessary
• Complies with all Center Wide employment policies
• Communication with staff
• Hiring Process
• Employee Development & Recognition – orientation, signing up for training
• Maintain Employee Files
• Manages divisions operating expenses in accordance with annual budget
• Completes check requests, green requisitions, and travel reimbursements in accordance with Center-Wide policies
• Enters check requests into Expense database
• Obtains signatures in accordance with Authority to Act
• Tracks physician CME expenditures
• Participates in Monthly P&L review
• Monthly, weekly, and daily reconciliation of physician schedules
• Physician off-site time
• Fills available slots
• Template management
• Responsible for billing process
• Insures all necessary billing information is obtained
• Works the open encounter report, MCPG reports
• Completes billing follow-up as requested
• Review of NRC data
• Ensuring quick patient through put
• Tracks appointment availability and patient access
• Physician onboarding
• Meaningful Use

Qualifications

• Associate's Degree - required
• Bachelor's Degree - preferred
• 1-3 years in supervision and management of a medical practice - required