Practice Coordinator - Anesthesia

About the role

Practice Coordinator – Anesthesia is an onsite position rotating between HCA Houston Northwest and HCA Houston Tomball. Hours are Monday–Friday, 8:00 AM–5:00 PM.

Responsibilities

• Provide complex administrative support: coordinate resources across corporate functions, prepare presentations and spreadsheets, compose routine correspondence with internal and external contacts.
• Manage calendars for executives and consultants, including coordination of a variety of complex meetings and heavy travel scheduling.
• Conserve leadership time by reading, researching, and routing correspondence; drafting communications; collecting and analyzing information; initiating telecommunications.
• Submit expenses and invoices for Site Medical Leader, Director of Operations, and other team members.
• Collaborate with HCA Healthcare Director of Operations and Client Services to complete forms for Credentialing, Payroll, Human Resources, and Legal to ensure timely Provider contracts.
• Work with Practice Manager to ensure timeliness of new Provider contracts.
• Assist the Medical Director with department staff meeting agendas, attendance tracking, and minutes.
• Resolve issues and remain current on policies and procedures.
• Assist Quality Specialists with data collection and aggregation for reporting.
• Process Provider payroll and collaborate with workforce to implement Kronos rules and pay codes.
• Help facilitate Provider credentialing by obtaining all necessary documents to expedite processing.
• Assist the Site Billing Coordinator to ensure medical records are completed in a timely manner for billing.
• Attend site visits with Practice Manager or Regional Practice Director.
• Develop relationships with Providers and Senior Leadership to communicate initiatives.
• Attend department staff meetings and take minutes as needed.
• Answer Provider requests and/or triage Provider and/or patient issues to the appropriate party.
• Receive and process Provider expense reports for payment.
• Maintain Provider files to include OPPE, CME, performance-related information.
• Correspond with Providers as requested by Site Medical Director and/or Clinical Leadership.
• Coordinate facility-specific orientation and facilitate system access by working with Hospital IT staff.
• Review staffing vacancies for accuracy and review changes with Operator and/or Clinical Leadership.
• Navigate the corporate processing system for new hires: request contracts, assure HR, payroll, and credentialing forms are mailed, received, and returned; track information and follow up on missing items.
• Monitor credentialing progress to ensure candidates are processed internally and at the facility as close to the preferred start date as possible.
• Assist in recruitment for open positions: prepare PRF’s, schedule interviews, prepare interview agendas.
• Maintain an up-to-date contact list of all assigned Providers.
• Participate in process improvement projects and/or Kaizen’s.
• Handle paperwork associated with staffing needs involving HR and credentialing.
• Assist Operations and Clinical Leadership in completing Provider schedules and communicating with Providers for urgent staffing needs.
• Publish completed schedules and assist Clinical Leadership as needed.
• Review and submit bills to AP for payment.
• Issue financial, cost, and operating reports.
• Prepare documentation and reports for annual budget and forecasting meetings.
• Review contracts and validate compensation packages.
• Assist with monitoring malpractice accuracy.
• Coordinate annual clinical bonus amounts for approval.
• Prepare other reporting requests as needed.
• Perform other clerical duties as assigned.

Qualifications

• High School Diploma or GED.
• 3 or more years of equivalent work experience.
• Associate degree or bachelor’s degree in a Business Administrative field preferred.