Practice Coordinator - Anesthesia

About the role

The Practice Coordinator is responsible for various administrative and operational functions to support the Facility to which the Practice Coordinator is assigned. The Practice Coordinator acts as a resource to the HCA Hospital, Practice Providers and Clinical Leadership.

Responsibilities

• Performs complex administrative duties, including coordinating resources across corporate functions; prepares/assists with presentations and spreadsheets; composes routine correspondence with internal and external contacts.
• Manages calendars for internal and external executives and assistants, coordinates a variety of complex meetings, and prioritizes schedules based on greatest need; handles heavy travel scheduling, manipulation, and problem-solving.
• Conserves leadership time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications; multi-tasks and meets changing deadlines.
• Submits expenses and invoices for Site Medical Leader and/or Director of Operations and other team members as assigned.
• Works collaboratively with HCA Healthcare Director of Operations and Client Services Departments to complete/process necessary forms for Credentialing, Payroll, Human Resources, and Legal to ensure timeliness of Provider contracts.
• Works with Practice Manager to ensure timeliness of new Provider contracts.
• Assists the Medical Director with Department staff meeting agendas, maintains attendance and minutes as needed.
• Assists in the resolution of issues and remains current on policies and procedures.
• Assists Quality Specialists with data collection and aggregation for reporting.
• Processes payroll for Providers and collaborates with workforce to implement Kronos rules and pay codes.
• Helps facilitate credentialing of Providers by obtaining all necessary documents to expedite provider processing.
• Assists the Site Billing Coordinator to ensure medical records are completed in a timely manner for billing.
• Attends site visit with Practice Manager or Regional Practice Director.
• Develops relationships with Providers and Senior Leadership to communicate initiatives.
• Attends department staff meetings and takes minutes, as needed.
• Answers provider requests and/or triages provider and/or patient issues with the appropriate party.
• Receives provider expense reports, and processes them for payment.
• Maintains files for each Provider to include OPPE, CME, Performance related information as needed.
• Corresponds with Providers as requested by Site Medical Director and/or Clinical Leadership.
• Assists in coordinating facility specific orientation and facilitates system access by working with Hospital IT staff.
• Reviews staffing vacancies for accuracy and reviews changes with Operator and/or Clinical Leadership.
• Navigates the corporate processing system for new hires; requests a contract, assures that all applicable forms from HR, payroll and credentialing are mailed, received, and returned; tracks all information and logs and follows up on missing items.
• Closely monitors the credentialing progress to assure candidate is successfully processed internally and at the facility as close to the preferred start date as possible.
• Assists in the recruitment process for all open positions at the facility (e.g., PRF’s or request form, scheduling candidates for interviews with key hospital personnel, prepare interview agenda, etc.).
• Maintains an up-to-date contact list of all assigned Providers.
• Participates in various process improvement projects and/or Kaizen’s.
• Handles paperwork associated with staffing needs involving HR and credentialing.
• Assists Operations and clinical leadership in completion of provider schedules including assisting in communication with providers for urgent staffing needs to ensure coverage is obtained.
• Assists the Clinical leadership by publishing the schedules once completed.
• Reviews and submits bills to AP for payment.
• Issues financial, cost, and operating reports.
• Prepares documentation and reports for annual budget and forecasting meetings.
• Reviews contracts and validates compensation packages.
• Assists with monitoring malpractice accuracy.
• Coordinates annual clinical bonus amounts for approval.
• Prepares other reporting requests as needed.
• Performs other and/or clerical duties as assigned.
• Obtains clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department.
• Reads and abides by the company's code of conduct, ethics statements, employee handbook(s), policies and procedures and other corporate mandates, including participation in mandatory training programs.

Qualifications

• High School Diploma – or GED
• 3 or more years of healthcare experience required
• Associate degree or bachelor's Degree in the Business Administrative field – Preferred

Benefits

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.