Practice Administrator - Hospital Medicine - Skagit Valley Hospital
Vituity · Mount Vernon, WA · 1 mo ago
On-siteHealthcare$24.28–$30.36/hrFull-time
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate. Must preserve all substantive info.
We need to parse the posting.
Key sections:
- About the role: description of role, mission, etc. Could be first paragraph: "Everybody Has A Role to Play in Transforming Healthcare As a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done."
That's about role and culture.
- Vituity Locations: maybe not needed as separate section; could be part of About the role? But we can include as part of About the role or maybe separate "Locations". Not required heading list includes only those given; we can add other headings? The instruction: use
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate. Must preserve all substantive info.
We need to parse the posting.
Key sections:
- About the role: description of role, mission, etc. Could be first paragraph: "Everybody Has A Role to Play in Transforming Healthcare As a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done."
That's about role and culture.
- Vituity Locations: maybe not needed as separate section; could be part of About the role? But we can include as part of About the role or maybe separate "Locations". Not required heading list includes only those given; we can add other headings? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says e.g., implying those are examples but we can use those headings. Probably we should stick to those headings only. So we need to map content to those headings.
Responsibilities: list of duties.
Requirements: maybe required experience and competencies.
Qualifications: maybe education preferences.
Skills: maybe specific skills.
Benefits: benefits section.
Pay: salary range.
Schedule: not mentioned; maybe not include.
We must not create sections with filler. So if schedule not present, omit.
We need to preserve all substantive info; not invent.
Let's extract responsibilities bullet list from the long paragraph after "The Opportunity". It starts with "Act as the operational administrator..." and many items separated by periods. We need to convert to - . We'll split each sentence that starts with a verb (Act as..., Provide..., etc.) into list items.
Let's list them:
1. Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.
2. Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.
3. Provide executive support to the site medical director and site management team to meet contract expectations.
4. Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.
5. Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.
6. As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.
7. Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.
8. As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.
9. As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.
10. Collect, track, and analyze all site financial and operational data.
11. Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.
12. Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.
13. Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.
14. Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.
15. Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.
16. Develop and maintain site orientation checklists and manuals.
17. Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.
18. As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.
19. Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.
20. Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.
That's many.
Now Requirements: "Required Experience And Competencies" list.
We need to extract each bullet (they are sentences). Let's list:
- Two to three years of experience in an office or healthcare setting required.
- Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.
- Experience working in the healthcare field is preferred.
- Knowledge of healthcare and medical terminology preferred.
- Knowledge of general Human Resource principles preferred.
- Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.
- Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
- Strong consultation skills and the ability to seek out information.
- Strong work ethic, organizational skills, and interpersonal skills.
- Ability to prioritize and work in a stressful environment.
- Ability to be self-directed, motivated, and sensitive to deadlines.
- Ability to express ideas and convey information effectively in verbal and written communications.
- Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.
- Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.
- Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.
- Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
- Ability to establish and maintain effective working relationships as required by the duties of the position.
- Ability to read, understand and communicate in English sufficient to perform the duties of the position.
- Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.
We could group some as qualifications vs skills. But we have headings: Requirements, Qualifications, Skills. We need to decide what goes where.
Typically: Requirements = experience, education, etc. Qualifications = maybe degree, certifications. Skills = specific abilities.
We can assign:
- Requirements: Two to three years of experience in an office or healthcare setting required. Experience working in the healthcare field is preferred. Knowledge of healthcare and medical terminology preferred. Knowledge of general Human Resource principles preferred. Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.
- Qualifications: Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.
- Skills: Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills. Strong consultation skills and the ability to seek out information. Strong work ethic, organizational skills, and interpersonal skills. Ability to prioritize and work in a stressful environment. Ability to be self-directed, motivated, and sensitive to deadlines. Ability to express ideas and convey information effectively in verbal and written communications. Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image. Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies. Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities. Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency. Ability to establish and maintain effective working relationships as required by the duties of the position. Ability to read, understand and communicate in English sufficient to perform the duties of the position. Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.
That seems fine.
Benefits: list from "Benefits & Beyond*". We need to extract bullet points.
Paragraph: "Superior health plan optionsDental, Vision, HSA/FSA, Life and AD&D coverage, and moreTop Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)Generous paid time off starting 3-4 weeks’ annuallyStudent Loan Refinancing DiscountsProfessional and Career Development ProgramEAP and travel assistance includedWellness programPurpose-driven culture focused on improving the lives of our patients, communities, and employees"
We need to split into list items. The text runs together without spaces; we need to infer.
Let's manually separate:
- Superior health plan options
- Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
- Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)
- Generous paid time off starting 3-4 weeks’ annually
- Student Loan Refinancing Discounts
- Professional and Career Development Program
- EAP and travel assistance included
- Wellness program
- Purpose-driven culture focused on improving the lives of our patients, communities, and employees
We'll output as
- .
Pay: "We are excited to share the base salary range for this position is $24.28 - $30.36, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details."
We need to include Pay section with that info.
Schedule: not present, omit.
About the role: we can include the initial paragraphs about role and mission, plus maybe Vituity Locations and The Community? Those are not exactly about role but could be part of About the role or maybe separate sections not in list. Since we only allowed those headings, we could put location and community info under About the role as additional paragraphs.
Thus About the role section will contain:
- Paragraph about mission and role.
- Paragraph about Vituity Locations: "Vituity has opportunities at 900 practices across the country, serving 14.5+ million patients a year. With Vituity, if you ever need to move, you can take your job with you."
- Paragraph about The Community: description of Mount Vernon.
We must not include boilerplate like EEO etc. At end there is EEO statement; we must remove.
Also remove "Applicants only. No agencies please." and "Benefits for part-time and per diem vary. Please speak to a recruiter for more information." Also remove "We are unified around the common purpose..." maybe that's part of About the role? It's near end but
- . We'll split each sentence that starts with a verb (Act as..., Provide..., etc.) into list items.
Let's list them:
1. Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.
2. Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.
3. Provide executive support to the site medical director and site management team to meet contract expectations.
4. Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.
5. Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.
6. As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.
7. Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.
8. As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.
9. As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.
10. Collect, track, and analyze all site financial and operational data.
11. Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.
12. Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.
13. Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.
14. Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.
15. Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.
16. Develop and maintain site orientation checklists and manuals.
17. Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.
18. As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.
19. Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.
20. Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.
That's many.
Now Requirements: "Required Experience And Competencies" list.
We need to extract each bullet (they are sentences). Let's list:
- Two to three years of experience in an office or healthcare setting required.
- Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.
- Experience working in the healthcare field is preferred.
- Knowledge of healthcare and medical terminology preferred.
- Knowledge of general Human Resource principles preferred.
- Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.
- Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
- Strong consultation skills and the ability to seek out information.
- Strong work ethic, organizational skills, and interpersonal skills.
- Ability to prioritize and work in a stressful environment.
- Ability to be self-directed, motivated, and sensitive to deadlines.
- Ability to express ideas and convey information effectively in verbal and written communications.
- Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.
- Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.
- Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.
- Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
- Ability to establish and maintain effective working relationships as required by the duties of the position.
- Ability to read, understand and communicate in English sufficient to perform the duties of the position.
- Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.
We could group some as qualifications vs skills. But we have headings: Requirements, Qualifications, Skills. We need to decide what goes where.
Typically: Requirements = experience, education, etc. Qualifications = maybe degree, certifications. Skills = specific abilities.
We can assign:
- Requirements: Two to three years of experience in an office or healthcare setting required. Experience working in the healthcare field is preferred. Knowledge of healthcare and medical terminology preferred. Knowledge of general Human Resource principles preferred. Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.
- Qualifications: Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.
- Skills: Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills. Strong consultation skills and the ability to seek out information. Strong work ethic, organizational skills, and interpersonal skills. Ability to prioritize and work in a stressful environment. Ability to be self-directed, motivated, and sensitive to deadlines. Ability to express ideas and convey information effectively in verbal and written communications. Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image. Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies. Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities. Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency. Ability to establish and maintain effective working relationships as required by the duties of the position. Ability to read, understand and communicate in English sufficient to perform the duties of the position. Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.
That seems fine.
Benefits: list from "Benefits & Beyond*". We need to extract bullet points.
Paragraph: "Superior health plan optionsDental, Vision, HSA/FSA, Life and AD&D coverage, and moreTop Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)Generous paid time off starting 3-4 weeks’ annuallyStudent Loan Refinancing DiscountsProfessional and Career Development ProgramEAP and travel assistance includedWellness programPurpose-driven culture focused on improving the lives of our patients, communities, and employees"
We need to split into list items. The text runs together without spaces; we need to infer.
Let's manually separate:
- Superior health plan options
- Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
- Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)
- Generous paid time off starting 3-4 weeks’ annually
- Student Loan Refinancing Discounts
- Professional and Career Development Program
- EAP and travel assistance included
- Wellness program
- Purpose-driven culture focused on improving the lives of our patients, communities, and employees
We'll output as
- . Pay: "We are excited to share the base salary range for this position is $24.28 - $30.36, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details." We need to include Pay section with that info. Schedule: not present, omit. About the role: we can include the initial paragraphs about role and mission, plus maybe Vituity Locations and The Community? Those are not exactly about role but could be part of About the role or maybe separate sections not in list. Since we only allowed those headings, we could put location and community info under About the role as additional paragraphs. Thus About the role section will contain: - Paragraph about mission and role. - Paragraph about Vituity Locations: "Vituity has opportunities at 900 practices across the country, serving 14.5+ million patients a year. With Vituity, if you ever need to move, you can take your job with you." - Paragraph about The Community: description of Mount Vernon. We must not include boilerplate like EEO etc. At end there is EEO statement; we must remove. Also remove "Applicants only. No agencies please." and "Benefits for part-time and per diem vary. Please speak to a recruiter for more information." Also remove "We are unified around the common purpose..." maybe that's part of About the role? It's near end but