PPM Admin Assistant (COL) 5.1

We need to produce HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must preserve all substantive info, not invent or summarize away detail. Remove boilerplate like EEO, scam warnings, etc. Also remove duplicated lines. We need to parse the posting. Posting text: "We are a leading industrial mechanical, electrical, and civil construction services provider for the fossil and nuclear power, pulp and paper, chemical, mining, and general manufacturing industries. We provide a full range of industrial facilities maintenance and process maintenance services. Job Summary Essential Duties and Responsibilities: -- Drafts correspondence for signature according to established policies and procedures.Participates in preparing budgets and maintaining budget accounts; plans and maintains an adequate supply of office materials and supplies.Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.Operates office equipment, computer skills are a must.Attends meetings, seminars, and conferences; takes notes and/or furnishes information.Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.Establishes and maintains official documents and records in appropriate files.Coordinates and reviews the work of other clerical support staff.Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolutionn.May perform payroll duties.May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.Position is designated as Mission Critical. Qualifications High School Diploma or equivalent Five (5) years of experience performing high-level clerical duties in support of a manager or executive.Proficient in Business English, mathmatical problem solving, and computer skills. Physical Requirements/Job Site Requirements Must be able to complete hiring paperwork electronically through DocuSignMay be required to lift and carry items weighing up to 50 poundsMust posses enough strength and stamina to perform the technical duties and essential functions as identified aboveMust be able to move in and around confided spaces and uneven areasMust have full range of motion consistent with ageMust be able to climb and maintain balance laddersMust be able to adequately hear and respond to voice commands and alerts from other employees, alarms and other job-related noisesVisual acuity, depth perception and color discrimination consistent with that required to work at heights and on uneven surfacesSafety/Steel toe shoes are required. #PPM Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review our Affirmative Action Policy . Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent." We need to remove boilerplate: Equal Opportunity Employer, Affirmative Action, scam warnings, etc. Also remove duplicated lines. We need to keep substantive info: company description, job summary, essential duties and responsibilities (list), qualifications (HS diploma, 5 years experience, proficient in Business English, math problem solving, computer skills), physical requirements (list), maybe benefits? There's a line: "As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success." That mentions competitive salary and benefits package but not specifics. According to rules: we should not create Benefits, Pay, Schedule sections unless posting actually states them. It says "competitive salary and benefits package" but no specifics. Should we include a Benefits section? The rule: "never create Pay/Schedule/Benefits sections unless the posting actually states them." It states "competitive salary and benefits package" which is a statement about benefits and salary but not specific details. Is that enough? Likely not; they want actual specifics like "health insurance, 401k, etc." Since it's generic, we should not create those sections. So we omit Benefits, Pay, Schedule. We need sections: About the role (maybe company description and job summary), Responsibilities (essential duties), Requirements (maybe qualifications?), Qualifications (maybe education/experience), Skills (maybe computer skills, Business English, math problem solving). However we must not repeat content. We need to decide which sections to include based on content. We have: - Company description: "We are a leading industrial mechanical, electrical, and civil construction services provider for the fossil and nuclear power, pulp and paper, chemical, mining, and general manufacturing industries. We provide a full range of industrial facilities maintenance and process maintenance services." - Job Summary: maybe not separate; but we can include under About the role. - Essential Duties and Responsibilities: a long list. - Qualifications: "High School Diploma or equivalent Five (5) years of experience performing high-level clerical duties in support of a manager or executive.Proficient in Business English, mathmatical problem solving, and computer skills." - Physical Requirements/Job Site Requirements: list. We could map: - About the role: company description + maybe job summary (but we don't have a separate job summary beyond that). Could combine. - Responsibilities: the essential duties list. - Requirements: maybe the qualifications (education/experience) and physical requirements? But we have separate Qualifications and Skills sections possible. Better to follow typical headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include only those with real content. We have content for About the role (company description). Responsibilities (list). Qualifications (education/experience + proficiency). Skills (maybe computer skills, Business English, math problem solving). Requirements could be physical requirements? But physical requirements are more like job site requirements; could be under Requirements. However we already have Qualifications for education/experience; Skills for abilities; Requirements could be physical requirements. Thus we can have sections: About the role, Responsibilities, Requirements (physical), Qualifications (education/experience), Skills (proficiencies). That seems reasonable. We must not repeat content. Ensure each piece appears once. Let's extract content precisely. Company description: "We are a leading industrial mechanical, electrical, and civil construction services provider for the fossil and nuclear power, pulp and paper, chemical, mining, and general manufacturing industries. We provide a full range of industrial facilities maintenance and process maintenance services." We could also include the line about competitive salary and benefits? But we decided not to create Benefits section; but we could include that sentence in About the role as part of description? It's about offering competitive salary and benefits package. It's not boilerplate; it's a substantive statement about compensation. However the rule says do not create Benefits/Pay/Schedule sections unless posting actually states them. It does state "competitive salary and benefits package". That is a statement about benefits and salary but not specific. Should we include it? It's not a section; we could embed it in About the role as a sentence. That seems okay because we are not creating a Benefits section; we are just including the statement in About the role. The rule only prohibits creating those sections; not prohibits mentioning salary/benefits in other sections. So we can include that sentence. Thus About the role could be: company description + "As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success." But note that sentence appears after the Equal Opportunity Employer boilerplate; but we can keep it. Now Responsibilities: list of duties. Need to format as

• each item. The list currently is a long sentence with periods separating items. We need to split into items. Let's parse: "Drafts correspondence for signature according to established policies and procedures. Participates in preparing budgets and maintaining budget accounts; plans and maintains an adequate supply of office materials and supplies. Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements. Operates office equipment, computer skills are a must. Attends meetings, seminars, and conferences; takes notes and/or furnishes information. Prepares agendas, reports, tables, and other complex documents for reproduction and distribution. Establishes and maintains official documents and records in appropriate files. Coordinates and reviews the work of other clerical support staff. Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc. Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions. Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment. Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolution. May perform payroll duties. May be required to participate and/or facilitate training to support departmental or City initiatives and requirements. Position is designated as Mission Critical." We need to ensure we keep all items. Also note there is a typo "resolutionn" but we keep as is? Probably keep original text but fix obvious typo? The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. Should we keep the typo? It's likely a typo but it's part of the posting. We could keep as is; but maybe we should correct obvious typo? The instruction says do not invent or summarize away detail; correcting a typo could be considered inventing? It's ambiguous. Safer to keep as is, but we could keep "resolutionn". However it looks like a mistake; but we might keep it. Now Qualifications: "High School Diploma or equivalent Five (5) years of experience performing high-level clerical duties in support of a manager or executive.Proficient in Business English, mathmatical problem solving, and computer skills." We need to split into maybe two bullets: education/experience, and proficiency. But we have separate Skills section for proficiencies. So Qualifications could be education/experience only. Skills could be proficiencies. Thus Qualifications: "High School Diploma or equivalent" and "Five (5) years of experience performing high-level clerical duties in support of a manager or executive." Skills: "Proficient in Business English, mathematical problem solving, and computer skills." Note spelling "mathmatical" should be "mathematical"? It's a typo; we could keep as is? Might be better to keep original but it's a typo. The instruction says do not invent or summarize away detail; correcting a typo could be considered inventing? I'd keep original "mathmatical". However it's clearly a mistake; but we might keep as is. I'll keep original. Physical Requirements: list items. Let's extract: "Must be able to complete hiring paperwork electronically through DocuSign May be required to lift and carry items weighing up to 50 pounds Must posses enough strength and stamina to perform the technical duties and essential functions as identified above Must be able to move in and around confided spaces and uneven areas Must have full range of motion consistent with age Must be able to climb and maintain balance ladders Must be able to adequately hear and respond to voice commands and alerts from other employees, alarms and other job-related noises Visual acuity, depth perception and color discrimination consistent with that required to work at heights and on uneven