Post Award Analyst (Temporary)

We need to output HTML fragment with sections: h3 for headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real specific content. The posting includes Job Summary, Duties & Essential Job Functions, Required Education & Experience, Preferred Education & Experience, Required Licensure/Certification/Specialized Training, Preferred Licensure..., Knowledge, Skills & Abilities, TCU Core Competencies, Physical Requirements, Work Environment, Employment Values Statement. We need to map to headings: "About the role" could be Job Summary. "Responsibilities" could be Duties & Essential Job Functions. "Requirements" could be Required Education & Experience. "Qualifications" could be Preferred Education & Experience? Or maybe combine. "Skills" could be Knowledge, Skills & Abilities. "Benefits" not present. "Pay" not present. "Schedule" not present. So we should not include Benefits, Pay, Schedule sections. We must not repeat job title. No metadata like Job ID. We must preserve all substantive info. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. The posting includes "TCU Core Competencies University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system." That's maybe not boilerplate but it's generic; still we keep? It's part of posting. Might be considered generic but not boilerplate; we can keep as a paragraph. Physical Requirements and Work Environment are substantive; we could include them under maybe "Working Conditions" but not a specified heading. Since we only allowed headings list, we could embed them under a generic heading like "Additional Information"? But not allowed. The instruction: Use

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About the role

Job Summary The Post Award Analyst manages non-financial post-award administration for sponsored grants and contracts. Provides support to research faculty and project teams for: financial monitoring of active awards, forecasting, financial compliance assistance, coordinates award setup, payroll and expenditure assessment and support, budget adjustments, and support and tracking of closeout activities. Ensures transactions and award actions comply with sponsor terms, federal and state requirements, and University policies and procedures.

Responsibilities

• Establishes and maintains sponsored awards and projects in award management systems, including award terms, budgets, reporting requirements, cost-sharing obligations, and other account setup parameters.
• Participates in award kickoff activities and serves as a post-award resource to principal investigators (PIs) and project teams, providing guidance on appropriate use of sponsored funds, financial management responsibilities, and applicable award requirements.
• Conducts routine review of sponsored project expenditures and budgets; analyzes expenditure queries, payroll distribution and commitments, available balances, and project burn rates; forecasts future spending and identifies financial issues requiring follow-up.
• Communicates with PIs regarding spending patterns, budget-to-actual activity, projected balances, project-period limitations, and alignment of expenditures with the approved scope of work.
• Reviews and coordinates post-award financial transactions and adjustments, sponsor prior-approval requirements, including cost transfers, payroll-related documentation, budget revisions, re-budgeting requests, carryover requests, and other award modifications, monitors requests through completion and ensuring appropriate supporting documentation and compliance with sponsor and University requirements.
• Monitors award compliance requirements and administrative deadlines throughout the award lifecycle, including non-financial reporting milestones, and other sponsor or University requirements.
• Coordinates post-award matters among Sponsored Programs, PIs/project teams, Human Resources, Accounts Payable, Research Accounting and Finance, and other University offices to resolve issues and support timely, accurate award administration.
• Supports the issuance and ongoing administration of subawards, including coordination of required documentation, invoice review/approval routing, monitoring, and closeout activities consistent with award terms and University procedures.
• Assists with award closeout activities; monitors awards approaching end dates; follows up on outstanding expenses and commitments, and ensures financial and administrative requirements are completed timely.
• Supports post-award system implementation and process improvement activities, including PeopleSoft testing, transition planning, workflow development, documentation of procedures, and user support/training for PIs and Sponsored Programs staff.
• Maintains accurate post-award records and creates clear, professional written communications, reports, and documentation in accordance with established procedures and quality standards.
• Manages, leads, and completes special projects as assigned.
• Performs other related duties as assigned.

Requirements

• Bachelor’s degree.
• Four years of research and/or research administration experience in a university setting.

Qualifications

• Experience managing post-award activities for a portfolio of sponsored grants and contracts.
• Experience with sponsored-project financial systems, preferably PeopleSoft or a comparable enterprise research administration/financial system.

Skills

• Advanced knowledge of post-award research administration, sponsored project financial management, and grant and contract management principles.
• Knowledge of 2 CFR 200 (Uniform Guidance) and applicable federal, state, sponsor, and University policies and procedures.
• Knowledge of major federal sponsor requirements, including agencies such as NIH, NSF, U.S. Department of Education, U.S. Department of Energy, Department of Defense, NASA, and other governmental sponsors.
• Knowledge of basic and intermediate accounting principles, including reconciliation, payroll distribution, cost transfers, budget revisions, forecasting, financial reporting, and award closeout.
• Skill in reviewing and analyzing financial data, identifying trends or discrepancies, projecting expenditures, and communicating recommended actions.
• Skill in using enterprise financial/research administration systems and reporting tools; proficiency with Microsoft Office and Windows.
• Ability to interpret award terms and conditions and apply sponsor and University requirements to post-award transactions and decisions.
• Ability to manage multiple sponsored projects and simultaneous deadlines with accuracy, organization, and attention to detail.
• Ability to provide responsive, high-quality customer service and to explain complex financial and compliance requirements clearly to faculty and staff.
• Ability to work collaboratively with faculty, project personnel, Sponsored Programs colleagues, Human Resources, Accounts Payable, Finance, and external partners.
• Ability to develop and document procedures, support system testing and implementation, and contribute to operational process improvements.
• Excellent written and oral communication skills.

TCU Core Competencies

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements

Visual acuity to read information from computer screens, forms and other printed materials and information. Able to speak (enunciate) clearly in conversation and general communication. Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. Lifting and moving objects and equipment up to 10 lbs.

Work Environment

Work is indoors and sedentary and is subject to schedule changes and/or variable work hours. This role is an on campus, in-person position. There are no harmful environmental conditions present for this job. The noise level in this work environment is usually moderate.

Employment Values Statement

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.

We must ensure no repeated job title. No mention of Job ID. No boilerplate like EEO? Actually we included Employment Values Statement which includes EEO statement; but that's substantive? It's basically equal opportunity employer statement. Might be considered boilerplate but it's part of posting. The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. The Employment Values Statement includes equal opportunity employer statement; that might be considered boilerplate. Should we remove it? It says "TCU is an equal opportunity employer and follows all applicable employment laws." That's typical boilerplate. The instruction says remove EEO/equal-opportunity boilerplate. So we should omit that sentence. However the rest of the Employment Values Statement includes values etc. Might be okay to keep the values part but remove the EEO line. Let's edit: keep the values statements but remove the equal opportunity line. We'll keep: "Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment." That last sentence still mentions free from unlawful discrimination and harassment, which is also EEO-ish. Might be considered boilerplate. Safer to remove the entire Employment Values Statement? But it's substantive about values. The instruction says remove EEO/equal-opportunity/scam-warning boilerplate. The values statement may not be strictly EEO. However the line about ensuring we are a workplace free from unlawful discrimination and harassment is EEO. Might be considered boilerplate. I'd remove the whole Employment Values Statement to be safe. But then we lose some content. However the instruction says preserve ALL substantive information; do NOT invent or summarize away detail. The values statement is substantive? It's generic but still part of posting. Might be considered boilerplate though. I'd keep it but remove the explicit EEO line. Let's keep: "Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community." That's three sentences. Remove the