**POSITION FOR INTERNAL CANDIDATES** Judicial Specialist Supervisor #00000263-23100, Full-Time, Perm in Santa Fe, NM

About the role

The First Judicial District Court is recruiting for one full-time Judicial Specialist Supervisor position for Santa Fe Magistrate in Santa Fe, New Mexico.

Responsibilities

• Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system.
• Plans, assigns, supervises, and reviews the work of two (2) or more judicial branch court clerk staff, which may include leadworkers.
• Performs case management functions effectively and efficiently ensuring court rules and procedures are followed and cases are processed timely.
• Works with staff to ensure state and federal statutes are consistently maintained, case errors are corrected, and case data is accurate.
• Disburses bond payments and trust funds, prepares, and maintains bond reports.
• Provides appropriate oversight and management of information services and customer assistance with a high volume of pro se litigants.
• Provides general procedural information without giving legal advice.
• Prepares monthly statistics, and case management reports, and maintains logs and records of cases.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images and (3) close cases – determine and enter closing events, disposition type, and judgement details.
• Uses electronic filing to process incoming filings and uploads and process court-issued documents.
• Processes and expedites orders of protection; sets hearings and trials.
• Uses the case management system to manage and track cases to ensure compliance with case type appearance dates and sentencing requirements.
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
• Oversees that all court documents are processed in a timely and appropriate manner.
• Prepares documents for signature, copy, fax, stamp file documents, process and distribute mail.
• Maintains hard and electronic case files.
• Catalogs and maintains exhibits.
• Certifies court records and prepares hard copy case files with tape logs and transcripts for microfilming, scanning, archiving, and destruction.
• Processes petitions for Trial Court Extensions of time to Proceed to Trial.
• Serves as a Court Monitor.
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Develops employee performance plans and appraisals, addresses concerns and trouble shoots problem within division and among co-workers.
• Other duties as assigned.

Qualifications

• Extensive knowledge in case processing in all types of cases; auditing case files; running reports; cash handling procedures; legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs, Appellate, Civil and Criminal Procedures for appropriate court jurisdiction; research methodology; project management techniques; court fee accounting practices and principles; court monitoring procedures and equipment; local court rules; court records maintenance, retention, and destruction; municipal, local, state, and federal governmental agencies; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and procurement procedures.
• Extensive knowledge with COVID and public health emergency policies and practices, HR policies and practices, and should also demonstrate extensive knowledge in conflict resolution and proactive communication.

Benefits

• Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP)
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid time off, up to eight (8) weeks
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan
• Flexible work schedules and alternative work locations
• Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation
• Training and career development opportunities
• Higher education opportunities and educational leave
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay
• May receive physical fitness leave

Contact Information

First Judicial District Court Human Resource Office
Attn: Nicole Salazar
225 Montezuma Ave
P.O. Box 2268
Santa Fe, NM 87504
Phone: 505-455-8214
Email: sfednms@nmcourts.gov