Judicial Specialist 2 #00033586-23100, Full-Time, Perm in Santa Fe, NM

About the role

The First Judicial District Court is recruiting for one full-time Judicial Specialist 2 position for Santa Fe Magistrate in Santa Fe, New Mexico.

Responsibilities

• Prepare and process court documents and perform judicial procedures using the court case management system.
• Open, docket, and close cases based on judgment details in the case management system.
• Provide customer service to a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Open cases: determine case type/cause of action and assess and receipt filing fee if required.
• Docket cases: review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images.
• Close cases: determine and enter closing events, disposition type, and judgment details.
• Assess, receipt, record, and reconcile monies, and prepare bank deposits; follow cash handling procedures.
• Process, maintain, and distribute documents, files, and case materials.
• Use electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Process and expedite orders of protection.
• Accurately disburse bond payments and prepare and maintain bond reports.
• Reconcile billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepare, proofread, edit, and mail out documents such as notices and final orders.
• Execute on case hearings, which may include orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Order, review, sort, and organize jury summons.
• Prepare alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organize case files for microfilming, archiving, and destruction.
• Prepare exhibits and hard copy case files.
• Research automated, hard copy, and microfiche files for case status data.
• Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensure the office, courtrooms, and equipment are operational.
• Ensure judicial calendars and schedules are maintained.
• Serve as a court monitor.
• Perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
• Manage jury trial calendar requests for judges to schedule upcoming jury trials.
• Advise internal staff of jury procedures/when jurors are reporting/updates on specific trials.
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Work with prospective jurors, instructing them on how to complete their information online and/or providing appropriate forms when necessary.
• Answer phone calls and address incoming and outgoing correspondence.
• Maintain office supplies.
• Coordinate program participation with Specialty Programs within the Court.
• Accept, maintain, and file court exhibits, which may include hazardous and/or dangerous items.
• Gather, deliver, and file recordings, receipts for log and exhibits to provide accurate record keeping procedures.
• Troubleshoot recording equipment, run updates, and maintain technical logs.
• Retain case material and marks for identification logs, files, and safeguard evidence as a public, sequestered or sealed exhibit.
• Act as a liaison between court personnel, litigants, or attorney to advance court proceedings.
• Other duties as assigned.

Qualifications

• Education: A high school diploma or GED.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.
• Certification: May be requested to complete the NM Court Monitor Certification Examination.

Knowledge, Skills, and Abilities

• Knowledge of legal terminology and phrases.
• Basic knowledge of jury service, filing methods, case processing, and Specialty Court Programs.
• Research methodology and project management techniques.
• Court fee accounting practices and court monitoring procedures.
• Familiarity with the Court Clerk’s Procedures Manual and Code of Ethics.
• Knowledge of court’s and State’s Language Access Policies and access to the Certified Language International Interpreting Line.
• Understanding of the general organizational structure of the judiciary.

Work Environment and Physical Demands

Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

Pay

Target pay range: $19.773–$24.716 per hour or $41,127.84–$51,409.28 annually.

Benefits

• Medical, dental, vision, and Rx insurance.
• Short and long term disability insurance programs and employee assistance program (EAP).
• State paid life insurance; supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid time off, up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free health care, Rx, lab work at Stay Well Health Center in Santa Fe, NM.
• Bilingual compensation (if applicable).
• Training and career development opportunities.
• Higher education opportunities and educational leave.
• May qualify for the Public Service Loan Forgiveness Program (PSLF).
• May receive overtime, holiday, or shift differential pay.
• May receive physical fitness leave.