Court Services Specialist #10100033-23100, Full-Time, Perm in Santa Fe, NM

Business Unit: Court Services – Full-Time, Permanent position in Santa Fe, NM

About the role

The First Judicial District Court is recruiting for one full-time Court Services Specialist to work in the Court Administration Division in Santa Fe, New Mexico. This role involves a variety of court security duties, administrative and clerical tasks, technical and courtroom assistance, and inventory and equipment management.

Responsibilities

• Plan, organize, coordinate project and security activities, and office functions.
• Prepare, draft, proofread, edit, and disseminate documents and correspondence, including pleadings.
• Docket and enter case data and processes into the case management system.
• Maintain a docket or calendar and prepare reports, mail, fax, or documents such as notices, motions, opinions, orders, records, pleadings, memorandum in opposition, and case materials.
• Provide meeting support, including setting up information technology/audio/visual equipment, troubleshooting problems, and coordinating location.
• Ensure accurate court fees are paid and recorded; balance and reconcile daily cash receipts.
• Receipt monies, track expenditures, prepare bank deposits, and file receipt of fees in appropriate case files.
• Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Operate security and/or metal detecting equipment at courthouse or courtroom entrances; inspect people and packages entering and leaving the building.
• Give instructions to customers related to public access terminals, microfiche, reader machines, the website, and general information to pro se litigants without giving legal advice.
• Serve as information systems site coordinator or backup and provide technical support.
• Provide information, feedback, and input to internal and external parties.
• Operate and troubleshoot electronics such as television, video, projector, and audio equipment.
• Serve as a court monitor and provide courtroom assistance.
• Assist with inventory and coordinate and assist with records management.
• Provide jury support, including assembling potential jurors, giving jury instructions, and assisting with jury management.
• Travel to other court locations to provide court services as needed.
• Coordinate with law enforcement agencies on the transportation of inmates to and from the courthouse and/or courtroom.
• Perform other duties as assigned.

Requirements

• Knowledge of general office functions and cash handling procedures.
• Basic knowledge of jury services, filing methods, and case processing.
• Knowledge of Specialty Court Programs, research methodology, and project management techniques.
• Understanding of data collection methods and the general organizational structure of the judiciary.
• Familiarity with court monitoring procedures and equipment.
• General understanding of the judiciary.

Work Environment and Physical Demands

• Work is performed in an office or court setting.
• A valid driver’s license and travel may be required.
• The assigned work schedule may include nights, weekends, holidays, and overtime.
• Regular interaction with coworkers, clients, the public, judges, and justices.

Qualifications

• Education: A high school diploma or GED.
• Experience: Three (3) years of experience in an administrative, clerical, technical, or IT field.
• Education Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Certification: May be requested to complete the New Mexico Court Monitor Certification Examination.

Pay

Target pay range: $19.773–$24.716 per hour or $41,127.84–$51,409.28 annually.

Benefits

• Medical, dental, vision, and prescription coverage.
• Short- and long-term disability insurance programs.
• Employee Assistance Program (EAP).
• State-paid life insurance; optional supplemental and dependent life insurance.
• Flexible spending accounts for medical, day-care, and travel expenses.
• Paid time off, up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free health care, prescriptions, and lab work at the Stay Well Health Center in Santa Fe, NM.
• Bilingual compensation (varies by job classification or need).
• Training and career development opportunities.
• Higher education opportunities and educational leave.
• May qualify for the Public Service Loan Forgiveness Program (PSLF).
• May receive overtime, holiday, or shift differential pay.
• May receive physical fitness leave.