Judicial Specialist 2 #00030003-23100, Full-Time, Perm in Santa Fe, NM

About the role

The First Judicial District Court is recruiting for one full-time Judicial Specialist 2 position for Santa Fe Magistrate in Santa Fe, New Mexico.

Responsibilities

• Prepare and process court documents and perform judicial procedures using the court case management system.
• Open, docket, and close cases based on judgement details in the case management system.
• Provide customer service to a high volume of pro se litigants by offering general procedural information without giving legal advice.
• Open cases: determine case type/cause of action and assess and receipt filing fee if required.
• Docket cases: review documents, determine appropriate event codes, enter data, scan documents, and link related scanned images.
• Close cases: determine and enter closing events, disposition type, and judgement details.
• Assess, receipt, record, and reconcile monies; prepare bank deposits; follow cash handling procedures.
• Process, maintain, and distribute documents, files, and case materials.
• Review incoming filings via electronic filing for format, signatures, event code, and filing fees.
• Process and expedite orders of protection.
• Accurately disburse bond payments and prepare and maintain bond reports.
• Reconcile billing and invoices from contracted vendors for Specialty Court Programs.
• Prepare, proofread, edit, and mail out documents such as notices and final orders.
• Execute on case hearings, including orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Order, review, sort, and organize jury summons; prepare alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organize case files for microfilming, archiving, and destruction; prepare exhibits and hard copy case files.
• Research automated, hard copy, and microfiche files for case status data.
• Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensure the office, courtrooms, and equipment are operational; maintain judicial calendars and schedules.
• Serve as a court monitor and manage jury trial calendar requests for judges to schedule upcoming jury trials.
• Advise internal staff of jury procedures, juror reporting, and updates on specific trials.
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Instruct prospective jurors on how to complete their information online or provide appropriate forms; answer phone calls and address correspondence.
• Coordinate program participation with Specialty Programs within the Court.
• Accept, maintain, and file court exhibits, including hazardous or dangerous items; gather, deliver, and file recordings, receipts, logs, and exhibits.
• Troubleshoot recording equipment, run updates, and maintain technical logs.
• Retain case material; mark for identification logs; file and safeguard evidence as public, sequestered, or sealed exhibits.
• Act as a liaison between court personnel, litigants, or attorneys to advance court proceedings.

Qualifications

• Education: A high school diploma or GED.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Education Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The certification must have been issued within five (5) years of application.
• Certification: May be requested to complete the NM Court Monitor Certification Examination.

Knowledge, Skills, and Abilities

• Knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and State’s Language Access Policies; access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

Work Environment and Physical Demands

Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

Pay

Target Pay Range: $19.773–$24.716 per hour or $41,127.84–$51,409.28 annually.

Benefits

• Medical, Dental, Vision, and Rx coverage.
• Short and Long Term Disability Insurance Programs and Employee Assistance Program (EAP).
• State paid life insurance; supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid time off, up to eight (8) weeks; eleven (11) paid holidays; up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan and Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free health care, Rx, and lab work at the Stay Well Health Center in Santa Fe, NM.
• Bilingual compensation.
• Training and career development opportunities; higher education opportunities and educational leave.
• May qualify for the Public Service Loan Forgiveness Program (PSLF).
• May receive overtime, holiday, or shift differential pay; may receive physical fitness leave.