Portfolio Operations Specialist Level 1

Key Responsibilities

• Manage contract activities including new requests, change requests, renewals, and extensions.
• Proactively track contract expiration dates and engage stakeholders in advance of upcoming renewals.
• Cook up contract requirements, changes, timelines, and renewal needs with portfolio leads.
• Review contract requests for completeness and help ensure required information is captured before moving through the sourcing process.
• Manage multiple contracts and follow-up activities simultaneously while maintaining strong attention to deadlines and detail.
• Support IT labor and services contracts, including managed services, fixed-bid, and time-and-material engagements.
• Partner with sourcing teams, vendors, portfolio leads, and other stakeholders throughout the contract process.
• Place Coupa purchase orders and support related purchasing and invoicing activities.
• Aid in operating budget tracking and other financial or Portfolio Operations activities as needed.

Qualifications

• 3 - 5 years of contract management experience, preferably supporting IT labor, services, or technology-related contracts.
• Understanding of IT services and labor contracting concepts, including managed services, fixed-bid, and time-and-material agreements.
• Experience managing multiple contracts, deadlines, renewals, and stakeholder requests simultaneously.
• Strong organizational skills with excellent attention to detail and follow-through.
• Strong written and verbal communication skills with the ability to work effectively with portfolio leads, sourcing teams, vendors, and other stakeholders.
• Strong Excel skills and comfort working with budget, financial, and contract-related information.
• Demonstrated ability to work proactively, anticipate upcoming needs, and initiate follow-up without waiting for direction.