Portfolio Operations Specialist

Pay rate: $29.50/hour.

About the role

Responsible for functional areas of Portfolio Operations within a product-led organization, including capital allocation, capital budget governance, operating budget governance, capacity management, performance governance, and contracts management. Under general supervision of a Portfolio Ops Lead and in conjunction with the Principal Portfolio Lead, direct activities related to one or more Portfolio Operations functions while building expertise in other functions.

Responsibilities

• Place Coupa purchase orders and process invoicing for projects.
• Work in Clarity (or learn the system) to assist with resource and project updates for project and time management.
• Use Excel and PowerPoint effectively.
• Oversee all aspects of assigned portfolio functional area.
• Identify, understand scope of work, organize work, and develop delivery plan and approach.
• Participate in audits and other functionally related activities.
• Lead and manage conversations with leaders across the organization as needed.
• Develop a mindset of driving data-driven decisions and support other stakeholders in skill development.
• Influence the culture of continuous improvement of delivery methodologies and lead large-scale organization efforts.
• Set target deadlines, ensure clear predictability, and monitor and summarize progress of tasks.

Requirements

• 2–5 years of overall experience.
• Proven track record of delivering objectives on time and within budget.
• Proven problem-solving and organizational skills.
• Excellent communication and presentation skills to effectively communicate information to customers and all levels within the organization.
• Ability to participate in audits and other functionally related activities.
• Develop a mindset of driving data-driven decisions and support other stakeholders in the same.

Skills

• Placing Coupa purchase orders and processing invoicing for projects.
• Working in Clarity (or ability to learn the system) to assist with resource and project updates for project and time management.
• Proficiency in Excel and PowerPoint.

Soft Skills

• Attention to detail.
• Strong communication.
• Collaboration.
• Demonstrates initiative by reaching out to others, staying engaged, and seeking ways to add value.

Pay

$29.50/hour. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law.

Benefits

• Medical, dental, and vision benefits.
• Health savings accounts with qualified medical plan enrollment.
• 10 paid days off, 3 days paid bereavement leave.
• 401(k) plan participation with employer match.
• Life and disability insurance.
• Commuter benefits.
• Dependent care flexible spending account.
• Accident, critical illness, and hospital indemnity insurance.
• Accommodations and reimbursement for work travel.
• Discretionary performance or recognition bonus.
• Sick leave and mobile phone reimbursement provided based on state or local law.