Portfolio Operations Specialist

About the role

This is where you can learn from industry leaders and become one yourself. It's fast-paced, mission-based work that challenges the status quo. Be on the team that's changing the world.

Responsibilities

• Serve as the primary day-to-day contact for landowners across assigned projects after transition to Nexamp Portfolio Operations, coordinating notices, consents, waivers, renewals, access requests, construction timing questions, and site-related issues; independently resolving routine matters; escalating material risks to the POM or Director; and maintaining accurate records in the designated system of record.
• Cook up lease notices, memorandums, easements, and related real estate instruments required for permitting, financing, and construction, partnering with POM, Legal, outside real estate counsel, and CED to confirm templates, legal descriptions, exhibits, execution status, and recording requirements while interpreting lease and site-control requirements to identify documentation gaps, required actions, and appropriate escalation.
• Track site control, easement status, landowner communications, and project checklist items across assigned projects, proactively identifying documentation gaps, access issues, and risks that could impact financing or construction milestones, and recommending actions to maintain project readiness.
• Support real estate and jurisdictional tax filing administration by gathering and submitting required documentation, tracking deadlines and filing status, maintaining audit-ready records for tax, lender, and compliance reviews, and identifying filing or documentation issues requiring follow-up.
• Manage Phase I ESA workflows across assigned projects, including consultant requests, site access, supporting documentation, status tracking, purchase order creation, final report storage, and reliance letter availability for financing and diligence stakeholders, while identifying issues that may affect project readiness and recommending appropriate next steps.
• Maintain accurate real estate, easement, landowner, and Phase I ESA trackers, and partner with Portfolio Operations leadership, Transformation, and Data/Systems teams to strengthen data standards, improve workflow tracking, document repeatable processes, maintain organized project records, and recommend process improvements that reduce execution risk and improve portfolio readiness.

Requirements

• 2+ years of relevant experience
• Bachelor’s degree in Business, Real Estate, Environmental Science, Planning, Engineering, or a related field; or equivalent practical experience in real estate, development, or operations roles.
• Demonstrated experience coordinating multi-stakeholder workflows (internal teams, landowners, consultants, and counsel).
• Experience renewable energy development, construction support, real estate or land development, or environmental and permitting coordination is a plus.
• Experience supporting easements, lease notices, or recording processes for infrastructure or renewable projects is a plus.
• Exposure to Phase I ESA work, environmental due diligence, or permitting processes is a plus.
• Experience with tax filing administration related to property, PILOTs, or jurisdictional site filings is a plus.
• Familiarity with Salesforce, SharePoint, and project tracking tools is a plus.

Qualifications

• Commitment to Nexamp's mission and have a passion for solving tomorrow's climate crisis today.
• Demonstrated experience in effectively communicating information, ideas, and perspectives with people inside and beyond your organization.
• Experience in showcasing initiative to make improvements to current work, processes, products, and services across the organization.
• Ability to ask appropriate questions, analyze data, identify the root causes of problems, and present creative solutions.
• Expertise in building strong internal and external relationships with customers and stakeholders, instilling trust and loyalty across the industry.
• Eagerness to develop a fundamental understanding of how Nexamp operates and then apply that knowledge effectively to inform business decisions.

Skills

• Strong communication and interpersonal skills
• Project management and coordination skills
• Attention to detail and ability to manage multiple tasks simultaneously
• Knowledge of real estate, environmental, and permitting processes
• Proficiency in Microsoft Office Suite

Benefits

At Nexamp, our mission is to build the future of energy so it is clean, simple, and accessible for all. We are committed to providing a work environment free from discrimination. We are proud to be an equal opportunity employer. We do not discriminate against applicants on the basis of race, ethnicity, religion, sex, gender, sexual orientation, gender identity, disability status, veteran status, or any other basis protected by law.

Pay

The reasonably estimated salary for this role at Nexamp ranges from $81,000 - $90,000. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual bonus programs based on individual and company performance, non-annual sales incentive plans, or other non-annual incentive plans). Additionally, you may be eligible to participate in the Company’s stock option plan. Actual base salary may vary based upon, but is not limited to, skills and qualifications, internal equity, performance, and geographic location.

Schedule

Nexamp is looking to hire a Portfolio Operations Specialist who will be hybrid based out of our Boston office.