Police Records Clerk

Job Description

Recruitment Range: $39,062.40-$45,416.00 annually, depending on knowledge and experience.

About the Role

This is advanced and varied clerical work in the Records Division of the Police Department. An employee in this class is responsible for preparation, data entry, and maintenance of records in accordance with established procedures and methods.

Responsibilities

• Prepares correspondence from various sources.
• Sorts, updates in computer and files a variety of records including, but not limited to, offense reports, citations and accident reports.
• Processes mail and report service requests for cases.
• Processes fines and fees.
• Prepares I.D. cards and fingerprint cards.
• Takes fingerprints as required from general public, criminal registrants, etc.
• Performs receptionist duties for the Records Division.
• Processes mail and report service requests for cases.
• Collects and forwards fines and fees.
• Performs related work as required.

Necessary Special Requirements

• Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.
• Possession of Florida Crime Information Certification (FCIC) and National Crime Information (NCIC) Certification.

Knowledge, Skills And Abilities

• Considerable knowledge of modern office practices and procedures, business English, spelling, and math.
• Considerable knowledge of departmental rules, regulations, and operating procedures.
• Knowledge of proper telephone etiquette and procedures.
• Ability to follow moderately complex written and oral instructions.
• Ability to learn fingerprinting skills.
• Ability to maintain index filing systems and to classify documentary material for filing purposes.
• Ability to enter and retrieve computer data.
• Ability to evaluate situations and make decisions in accordance with Public Records laws, regulations, and established policies.
• Ability to understand and follow instructions and to complete work assignments efficiently and correctly.
• Ability to operate standard office equipment, which does not require special training other than skills, which may be acquired on the job.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with associates and the general public.

Work Environment

The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid conditions.

Application Questions

• 01 Did you graduate from high school or equivalent?YesNo
• 02 Do you have two (2) years of experience in maintaining police records?YesNo
• 03 Do you possess an appropriate driver’s license for equipment operated and any license, training, or certification required by law or regulation to complete assigned tasks?YesNo
• 04 Do you possess a Florida Crime Information Certification (FCIC) and National Crime Information (NCIC) Certification?YesNo
• 05 Are you a current City of Pensacola employee?YesNo
• 06 If you are claiming veterans’ preference, A DD214 or approved documentation from your current commanding officer (for current members of any reserve component of the United States Armed Forces or the Florida National Guard) is required that provides service dates, discharge type (if applicable), and honorable serving status (if currently serving). If claiming disability preference, a DD214 and a letter from the Department of Veterans' Affairs that states the percentage of disability are required. By making a selection below, I understand it is my responsibility to provide documentation with this application, If I need assistance, I can call 850-435-1660. Are you claiming veterans’ preference?YesNo